Receptionist cum Administrative Assistant

SGWWM JAS WORLDWIDE ASIA PTE. LTD.; Singapore; On-site; SGD 28,000 - 44,000; Full time

Job summary

JAS WORLDWIDE ASIA PTE. LTD. seeks a Receptionist cum Administrative Assistant to manage front desk operations and provide administrative support to the management team in Singapore.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently in a professional environment. The position covers reception duties, mail handling, meeting coordination, supplies control, and general admin tasks, with responsibilities for supporting multiple

Qualifications

• Diploma or higher in a related field.
• Minimum 3 years of reception/administration experience.
• Fluent in English with professional communication.

Responsibilities

• Reception & front desk management and visitor greeting.
• Answer, screen, and direct incoming calls; manage mail and deliveries.
• Coordinate meeting room bookings and office events; support management.

Skills

Fluent in English

Professional telephone etiquette

Multitasking

MS Office proficiency

Education

Diploma or above in Business Administration/Office Administration/Secretarial Studies

Tools

Microsoft Office Suite

Appointment scheduling software

Job description

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

The Receptionist cum Administrative Assistant is responsible for managing front desk operations, providing administrative support to the management team and ensuring the smooth daily operation of the office. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently in a professional environment.

ESSENTIAL FUNCTIONS:

• Reception & Front Desk Management
• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls.
• Manage reception area and ensure a positive experience.
• Handle incoming and outgoing mail, courier services, deliveries and document distribution.
• Coordinate meeting room bookings and ensure meeting facilities are properly arranged.
• Administrative Support
• Provide administrative support to the JAS offices based in Singapore and management team.
• Manage office stationery, pantry supplies, and inventory control.
• Coordinate locker allocation for new employees and retrieval upon employee separation.
• Liaise with vendors and service providers for office maintenance and repair works.
• Arrange logistics and administrative support for meetings, company events, and staff activities.
• Perform general administrative duties, including filing, data entry, and record management.
• Coordinate maintenance and servicing of office facilities and equipment.
• Support office operations and ensure a well-organized working environment.
• Handle ad hoc assignments and projects as delegated by management.
• SUPERVISORY RESPONSIBILITIES: N/A

QUALIFICATIONS:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Fluent in both oral and written English
• Professional telephone etiquette and customer service mindset
• Proven experience utilizing internet resources
• Exceptional verbal, written and interpersonal communication skills
• Team-oriented with strong integrity and professionalism
• Good interpersonal, coordination, planning and organizing skills
• Detail oriented, able to multitask and meet deadlines
• Self-motivated, able to work in a team and independently

EDUCATION AND EXPERIENCE:

• Diploma or above in Business Administration, Office Administration, Secretarial Studies, or related disciplines.
• Minimum 3 years of relevant experience in reception, administration or office support functions.

ENVIRONMENT:

• 100% performed in climate-controlled internal office environment working under normal office conditions.
• High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities; sound judgment and the ability to work under time pressures.
• Physical requirements include sight, hearing, sitting for more than four hours a day and other physical requirements required to perform the essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear.
• While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds.

ADDITIONAL:

• The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs.
• More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.
• The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

Equal Opportunity Employer

JAS prides itself on its exceptional service and competitive pricing that comes about through the hard work and skill of the people who make up the JAS organization. The mission of JAS is to focus on innovation and maintain a commitment to deliver the product securely and on time. This mission flows through its vast global network of 38 subsidiaries, hundreds of official agent locations, and 4,200+ employees across more than 90 countries. JAS' commitment to innovation in the fields of shipping, 3PL, and freight forwarding puts it in a unique class of select companies which concentrate on specialized projects as well as commodity shipping initiatives. JAS is a premier "go-to" company for those wishing to move cargo from anywhere in the world to anywhere else in the world. Through the use of advanced tracking technologies, sophisticated global communications, and a large team of experts across a broad spectrum of specialties, JAS is able to cost effectively handle the shipping of everything from tiny camera parts up to the massive components required to build an oil rig. Transporting cargo is a complex endeavor. JAS is the brand you can trust to satisfy your most demanding requirements.