Receptionist cum Admin Assistant

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 23,000 - 30,000; Full time

Job summary

V-SWIFT PTE. LTD. in Singapore is seeking a Receptionist cum Admin Assistant to support general office administration and front desk duties. The role involves handling phone calls, coordinating mail, and assisting with school printing tasks as needed.

Applicants should have O Level certification, good communication and customer service skills, and preferably 3 years of reception experience; knowledge of Excel/Word is a plus and prior school setting is advantageous.

Qualifications

• O Level certification and equivalent with good communication and customer service skills.
• Knowledge of administrative and clerical procedures and duties.
• Knowledge of computers and relevant software including Microsoft Excel, Word.

Responsibilities

• Providing support and assisting general administration in General Office.
• Supporting printing needs of school and ensuring materials are efficiently produced.
• Assisting in maintenance of printing equipment and managing ink, toner, paper supplies.
• Answering the phone calls in a timely manner, screening and directing calls to the appropriate colleagues, and relaying messages.
• Dealing with enquiries by parents, members of the public and other stakeholders.
• Assisting in office administration, including receiving, sorting and distributing mail/couriers, maintaining a log book.
• Attending to sick/injured students and contacting caregivers when required, ensuring incidents are recorded/reported.
• Upkeeping reception area and General Office.

Skills

Good communication

Customer service

Education

O Level certification

Tools

Microsoft Excel

Microsoft Word

Job description

Receptionist cum Admin Assistant

The Services required are set out as follows:

• Providing support and assisting general administration in General Office.
• Supporting printing needs of school (e.g. worksheets and documents) when required and ensuring materials are efficiently produced.
• Assisting in maintenance of printing equipment (printers, copiers), including monitoring, and managing ofink, toner, paper supplies to ensure uninterrupted printing.
• Answering the phone calls ina timely manner, including screening and directing calls to the appropriate colleagues. This include taking and relaying of messages where necessary.
• Dealing with enquires by parents, members of public and other stakeholders.
• Assisting in office administration matters and clerical work, including receiving, sorting and distributing daily mail/deliveries/posts/couriers, maintaining a log book.
• Attending to sick/injured students and contact caregivers (if required), ensuring that all accidents /injuries are appropriately recorded / reported.
• Upkeeping office general conditions, including tidying and maintaining the reception area in the GeneralOffice.

Officer may be deployed to the General Office as receptionist.

Officer will report to the Administration Managers.

Qualification

• O Level certification and equivalent with good communication, and customer serviceskills.

Other Requirements

• Knowledge of administrative and clerical procedures and duties.
• Knowledge of computers and relevant software applications including Microsoft Excel, Word etc.
• Knowledge of customer service principles and practices. Preferably 3 years of relevant experience inreception. Prior relevant working experience in school will be advantageous.

Contract Period:

Base Period: From 1 Dec 2026 to 30 Nov 2027but services not required for the following period:

• a) 1 Dec 2026 to 27 Dec 2026
• b) 1 Jun 2027 to 23 Jun 2027

Option to Extend: 1 year from 1 Dec 2027 to 30 Nov 2028, but services not required for the following period:

• a) 1 Dec 2027 to 25 Dec 2027
• b) 1 Jun 2028 to 21 Jun 2028

Working hours:

• Mondays to Thursdays: 8:30amto 5:30pm, inclusive of 0.5 hr meal break.
• Fridays: 9:00am to 5:30pm,inclusive of 0.5hr lunch break

Service not required on Saturdays, Sundays and gazetted public holidays