Receptionist

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local educational institution in Singapore is seeking candidates for administrative support roles, primarily responsible for clerical tasks, data entry, and front desk services. Ideal applicants should possess a minimum of one year of experience in an office environment, preferably in a school setting. Responsibilities include handling inquiries, document management, and ensuring efficient communication with students and parents. This is an opportunity to contribute to the smooth operation within an educational context.

Qualifications

• 1 year experience in office admin duties in a school environment.

Responsibilities

• Assist in basic clerical tasks such as checking for completeness of supporting documents.
• Handle counter service and manage telephone enquiries.
• Perform data entry work to support various school administrative functions.
• Distribute hardcopy mails to designated recipients in a timely manner.
• Help to pack items according to classes for distribution.

Skills

Clerical tasks

Telephone communication

Document management

Data entry

Administrative support

Job description

Job Details

Financial Assistance and Bursary Support

• Assist in basic clerical tasks such as checking for completeness of supporting documents.
• Assist in financial assistance and bursary enquiries.
• Inform parents of application outcomes and distributing approval letters to ensure timely communication with families.
• Assist in getting the endorsement for other financial assistance and bursary applications.

Front Desk and Communication Services

• Handle counter service and manage telephone enquiries, including attending to calls at the general office, and relaying messages to relevant personnel.
• Attend to sick / injured students.
• Contact parent and get the yellow slip signed for early dismissal.
• Mobile phone collection from students on detention.

Data Entry Work

• Perform data entry work to support various school administrative functions.
• Assist to maintain accurate records of lost and found items, students resting in the sick bay and early release of students.
• Update stationeries/paper inventory.
• Scan and WhatsApp the updates of late-coming students.

Office Organisation and Maintenance

• Housekeep the front desk area to ensure it remains orderly and professional.
• Issuance and recording of uniform on loan to students and ensure timely return in good order.
• Assist to keep the cupboards in the General Office clean and tidy, including those for the stationeries and uniform, to maintain an efficient working environment.
• Assist with disposal of unclaimed lost and found items.
• Assist with the spring-cleaning of the General Office during school breaks.

Document Management and Distribution

• Distribute hardcopy mails to designated recipients in a timely manner.
• Ensure items to be distributed are cleared and collected.
• Get GRO to sign Delivery Orders: Inform teachers of their deliveries, assist with the filling of DO and ensure items are correctly collected by the teachers.
• Issue Report Books to students (based on the teachers’ instructions)
• Issue Graduation Certificates to graduated students
• Contact students for the ad hoc NRIC collection.

Event and Materials Coordination

• Help to pack items according to classes for distribution, whether for school events or collaterals from HQ or external organisations, ensuring organised and efficient distribution processes.

Staff Administration Support

• Update staff attendance records in the General Office system to ensure accurate personnel tracking.
• Assist with lamination and binding of documents.
• Assist to update new staff name labeling at the pigeonholes.

General Administrative Duties

• Lost and found cash is handed over to AM/AE/CSO daily.
• Perform other general administrative tasks as delegated by school management to support the smooth operation of daily school activities.

Requirements

• Should preferably have 1 year experience in office admin duties in a school environment.