Receptionist (9731960)

Referment; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

Referment is seeking an experienced receptionist to be the primary front-of-house presence in our Singapore office, welcoming visitors and colleagues while ensuring the office runs smoothly.

This role combines reception, facilities coordination and practical team support, including managing calls, mail, meeting rooms, refreshments and onboarding for new joiners. Mandarin is preferred for regional interactions.

Qualifications

• Minimum 3 years in reception/front-desk or customer-facing role.
• Warm, professional demeanor and clear communication.
• Strong organization and attention to detail.
• Proficiency in Microsoft Outlook, Word and Excel; interest in AI tools.
• Ability to handle confidential information and interact with senior visitors.

Responsibilities

• Greet guests, manage calls, and coordinate mail and packages.
• Manage meeting-room bookings and host visitors with refreshments.
• Maintain shared spaces and pantry; liaise with facilities/vendors.
• Support expenses, documents, materials, and travel coordination.
• Coordinate onboarding for new joiners and assist with office events.

Skills

Reception experience

Front-desk

Customer-facing

MS Office

Tools

Microsoft Outlook

Job description

Referment is working with a global investment and technology firm looking for a Receptionist to become the primary front-of-house presence in its Singapore office. You’ll help create a welcoming, professional experience for visitors and colleagues while keeping the office organised and running smoothly.

This role combines reception, facilities coordination and practical team support. It would suit someone who enjoys being the person others rely on, can move confidently between planned tasks and unexpected requests, and handles sensitive interactions with maturity.

The Role

• Welcome guests, clients and candidates, manage calls, and coordinate incoming and outgoing mail and packages.


• Manage meeting-room bookings and readiness, prepare refreshments and support the hosting of visitors.


• Keep shared spaces and pantry supplies well maintained, working with building management and external vendors when facilities issues arise.


• Support the wider team with expenses, documents, meeting materials and travel coordination.


• Arrange access and onboarding logistics for new joiners and visitors, and help deliver office events and social activities.

What We’re Looking For

• At least three years’ experience in reception, front-desk administration or another customer-facing role.


• A warm, professional manner and clear communication skills.


• Strong organisation and attention to detail, with a hands‑on approach to varied office responsibilities.


• Good working knowledge of Microsoft Outlook, Word and Excel, plus an interest in learning emerging AI tools.


• The judgement and discretion to work with confidential information and senior visitors.

Experience in hospitality, private banking, a law firm or professional services would be useful, as would previous responsibility for travel, expenses or scheduling. Mandarin is preferred because the role interacts with regional Mandarin‑speaking colleagues and stakeholders.

This could suit an experienced receptionist, office coordinator, guest‑services professional or administrative assistant who wants a broad, people‑facing remit in a professional environment.

#Referment