HR Admin (MNC Financial Instituition) #ESY

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 30,000 - 48,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a capable HR Administrator to support recruitment, onboarding and employee data management across the HR service team.

You will coordinate with hiring managers, recruitment agencies and candidates; maintain HR databases; assist with benefits, payroll documentation and compliance; and help with travel, relocation and onboarding activities. This role involves general HR operations and administrative tasks to ensure smooth process flow.

Responsibilities

• Recruitment & onboarding coordination with HR service team, agencies, hiring managers and candidates
• Maintain recruitment databases and candidate tracking systems
• Support orientation sessions and new employee setup
• Manage employee records and HR databases (physical and digital)
• Support data entry and record keeping for audits and compliance
• Assist benefits enrollment and queries, coordinate with service providers
• Handle payroll-related documentation and relocation support
• Coordinate domestic and international travel arrangements for HR team
• Prepare meeting materials, calendars and office supplies
• Support ad-hoc projects and general administrative tasks for HR team

Job description

Recruitment & Onboarding Support:

• Coordinate with HR service team, Recruitment agency, hiring manager and candidates on recruitment processes
• Prepare new hire documentation, employment contracts, and onboarding material and assist with background checks and reference verification
• Maintain recruitment databases and candidate tracking systems
• Support orientation sessions and new employee setup
• Follow-up with employees onboarding procedures and documents

Employee Records & Data Management:

• Maintain accurate employee files and HR databases (physical and digital)
• File documents, contracts, and compliance records systematically
• Support data entry and record keeping for audits and compliance

Benefits Administration Support:

• Assist employees with benefits enrollment queries and documentation
• Coordinate with service providers
• Handle routine benefits-related correspondence

General HR Operations:

• Schedule meeting and meeting materials preparation as required
• Manage HR calendars and coordinate appointments
• Handle general correspondence and communication
• Maintain office supplies and coordinate with external vendors
• Support payroll related documentation and processes
• Support work pass and dependent pass application and renewal
• Coordinate with other departments to support employee relocations (internal/external mobilities) and short-term assignment (STAs)
• Review HR Service team administrative tasks, including org chart updates and announcement emails. Prepare MOM/MAS surveys for review before submissions
• Review and follow-through with HR Service team on all offboarding activities

Administrative Tasks:

• Coordinate training sessions and maintain training records.
• Support employee events and engagement activities and coordinate catering arrangements for training sessions, workshops and events
• Manage event logistics including AV equipment, materials, and setup
• Assist with special projects and ad-hoc assignments and provide general administrative support to HR team members
• Coordinate domestic and international travel arrangements for HR team members
• Process travel expense claims and maintain expense documentation