Admin & Receptionist #ESY

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a receptionist and administrative support professional to manage front desk duties, handle calls and visitors, and coordinate daily office operations.

The role includes travel arrangements, invoicing, stationery orders, and support for events and office projects. The successful candidate will ensure a professional office environment and timely execution of tasks as part of the Singapore Branch team.

Responsibilities

• Reception duties: Maintain a professional reception counter and answer calls.
• Administrative support: process invoices, order stationery, coordinate travel, file archiving, and office upkeep.
• Event & logistics: assist with office events, townhall logistics, and staff notifications.
• Others: perform any other duties as assigned by Manager.

Job description

Provide receptionist support to the Singapore Branch:

• Maintain a professional and efficient reception counter at all times; staffed by 8:30 AM daily
• Answer calls professionally
• Attend to walk in visitors/claimants courteously.
• Handle mail collection, sorting, distribution, and courier coordination.
• Accurately log all visitor details. Issue and manage visitor QR codes and physical passes. Ensure passes are displayed prominently in office premise, and return before departure.

Administrative Support

• Support in office maintenance and ordering of corporate stationery, business cards, and pantry replenishment.
• Process invoices and coding sheets for payment.
• Manage travel arrangements for team members and management (flight bookings, hotel reservations, ground transportation).
• Ensure archived files are dated and compliant with company retention policies
• Proactively track and initiate renewal processes for office equipment service contracts.
• Provide ad-hoc office cleaning support and assist with planned fit-out or renovation works as detailed in office project schedules.

Event & Logistics Support

• Provide end-to end support for office events, including planning, coordination, execution and post-event follow-up.
• Support townhall logistics (e.g. furniture moves, applying for Permit to Work (PTW), managing cafe closure signage, sending staff notifications).
• Communicate staff notifications regarding cafe closures and events in a timely manner.

Others

• Any other duties/projects as assigned by Manager.

We regret that only shortlisted candidates will be contacted