Receptionist

NANYANG BEAUTY ACADEMY PTE. LTD.; Singapore; Presencial; SGD 29.000 - 42.000; Jornada completa

Descripción de la vacante

NANYANG BEAUTY ACADEMY PTE. LTD. in Singapore is seeking a friendly receptionist to manage front desk operations and deliver excellent customer service, with a good grasp of office software to handle administrative tasks efficiently.

The role involves greeting visitors, answering calls, maintaining calendars, data entry, and coordinating with other departments to ensure smooth daily operations. Proficiency in MS Office and familiarity with scheduling tools are preferred.

Formación

• Experience in reception or similar admin role.
• Proficient with MS Office.
• Familiar with scheduling software and video conferencing tools.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Basic knowledge of office equipment.

Responsabilidades

• Greet and assist visitors, clients, and staff.
• Answer, direct calls, take messages.
• Keep reception area tidy and welcoming.
• Maintain appointment schedules and calendars.
• Handle data entry, filing, and correspondence.
• Use MS Office to create reports and communications.
• Maintain visitor records and attendance if required.
• Coordinate with departments for efficient operations.
• Manage mail and packages.
• Support other administrative duties as needed.

Conocimientos

Receptionist experience

Excellent communication

Organizational skills

Multitasking

Professional appearance

Educación

High school diploma or equivalent

Office admin certificate (plus)

Herramientas

MS Office Suite

Zoom / Teams

Descripción del empleo

Job Summary:

We are seeking a friendly and organized Receptionist to manage front desk operations and provide excellent customer service. The ideal candidate should have a good understanding of office software to handle administrative tasks efficiently and ensure smooth daily operations.

Key Responsibilities:

• Greet and assist visitors, clients, and staff in a courteous and professional manner.
• Answer and direct incoming calls, take messages, and handle inquiries.
• Manage the reception area to ensure it is tidy and welcoming.
• Maintain and update appointment schedules and calendars.
• Handle administrative tasks such as data entry, filing, and correspondence.
• Use office software (e.g., MS Office Suite, email platforms, calendars) to create reports, spreadsheets, and communication materials.
• Maintain records of visitors and employee attendance if required.
• Coordinate with other departments to ensure efficient operations.
• Manage incoming and outgoing mail and packages.
• Support other administrative duties as needed.

Required Skills and Knowledge:

• Proven experience as a Receptionist or in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with scheduling software and communication tools (e.g., Zoom, Teams) is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Basic knowledge of office equipment and systems.

Qualifications:

• High school diploma or equivalent is required; additional diploma or certification in office administration or related field is a plus.

• Prior experience in an educational environment is preferred.