Receptionist cum Admin Assistant

Polymer Capital China; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Polymer Capital China in Singapore is seeking a Reception & Front Desk specialist to greet visitors, manage calls, mail, and registrations, and ensure a tidy, professional reception area. You will coordinate meeting logistics and support general office administration in a dynamic environment.

We value at least 3 years in reception or admin roles; fresh graduates with strong service orientation are welcome. Proficiency in Microsoft Office and excellent communication are essential.

Qualifications

• At least 3 years of relevant experience in reception, office administration, customer service, or a related field.
• Fresh graduates with strong customer service and communication skills may be considered.
• Excellent verbal and written communication skills and professional telephone etiquette.

Responsibilities

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
• Manage incoming phone calls and direct inquiries to the appropriate personnel.
• Handle incoming and outgoing mail, courier deliveries, and parcels.
• Manage visitor registrations and coordinate building access arrangements.
• Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times.
• Manage office supplies and pantry inventory, ensuring adequate stock levels.
• Liaise with vendors, building management, and service providers on office-related matters.
• Coordinate office maintenance, repairs, and facilities-related requirements.
• Assist in organizing company events, meetings, staff activities, and training sessions.
• Maintain filing systems, administrative records, and company documentation.
• Support onboarding logistics for new hires, including workstation and access arrangements.
• Perform general administrative duties and ad hoc assignments as required.
• Book meeting rooms and coordinate meeting logistics.
• Arrange refreshments and meeting room setup when required.
• Coordinate visitor schedules and external meeting arrangements.

Skills

Customer service

Communication

Phone etiquette

Organization

Time management

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

Reception & Front Desk Management

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner.




• Manage incoming phone calls and direct inquiries to the appropriate personnel.




• Handle incoming and outgoing mail, courier deliveries, and parcels.




• Manage visitor registrations and coordinate building access arrangements.




• Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times.
  Office Administration




• Manage office supplies and pantry inventory, ensuring adequate stock levels.




• Liaise with vendors, building management, and service providers on office-related matters.




• Coordinate office maintenance, repairs, and facilities-related requirements.




• Assist in organizing company events, meetings, staff activities, and training sessions.




• Maintain filing systems, administrative records, and company documentation.




• Support onboarding logistics for new hires, including workstation and access arrangements.




• Perform general administrative duties and ad hoc assignments as required.
  Meeting Coordination




• Book meeting rooms and coordinate meeting logistics.




• Arrange refreshments and meeting room setup when required.




• Coordinate visitor schedules and external meeting arrangements.




• Diploma or equivalent qualification.




• At least 3 years of relevant experience in reception, office administration, customer service, or a related field.




• Fresh graduates with strong customer service and communication skills may be considered.




• Excellent verbal and written communication skills.




• Professional telephone etiquette and strong customer service orientation.




• Strong organizational, multitasking, and time management skills.




• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).




• Ability to work independently while maintaining a high level of confidentiality.




• Strong attention to detail and problem-solving abilities.




• Positive attitude, professional appearance, and willingness to support a dynamic office environment.




• Strong interpersonal skills and ability to interact effectively with employees, visitors, and external stakeholders.