Receiving Executive

RAFFLES SENTOSA SINGAPORE; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

RAFFLES SENTOSA SINGAPORE is seeking a Receiving Executive to oversee the receipt, inspection, and documentation of all goods for the hotel, ensuring compliance with purchase orders and quality standards.

You will collaborate with suppliers and internal teams, maintain accurate records, support stock audits, and uphold food safety and inventory controls to drive cost efficiency.

Qualifications

• 2–3 years of experience in receiving, procurement, or storeroom roles in hospitality.
• Strong knowledge of purchasing procedures and inventory management.
• Familiarity with hotel procurement systems is preferred.
• Excellent attention to detail and documentation accuracy.
• Strong communication and coordination with suppliers and internal teams.
• Knowledge of food safety and hygiene regulations for perishable goods.
• Proficiency in Microsoft Office (Excel, Word) and basic accounting principles.

Responsibilities

• Receive, inspect, and verify quality, quantity, and specs of all incoming goods.
• Maintain accurate receiving records, invoices, and supporting docs.
• Ensure goods are labeled, stored, and distributed to departments promptly.
• Coordinate with suppliers and Purchasing to resolve discrepancies or damages.
• Conduct regular checks on storage areas to prevent spoilage.
• Work with Finance and Cost Control to ensure goods are accounted for and priced correctly.
• Adhere to food safety, hygiene, and quality control guidelines.
• Monitor and enforce compliance with hotel procurement policies.
• Assist in monthly and annual stock audits.
• Liaise with departments to anticipate and meet supply needs efficiently.

Skills

Receiving

Procurement

Storeroom

Purchasing procedures

Hotel procurement systems

Attention to detail

Communication

Food safety

Microsoft Office

Excel

Tools

Microsoft Excel

Job description

JOB SUMMARY

As the Receiving Executive at Raffles Sentosa, you will be responsible for overseeing the receipt, inspection, and proper documentation of all goods delivered to the hotel. Ensuring that all supplies meet quality and quantity standards, you will work closely with suppliers and internal departments to maintain smooth procurement operations. You will report directly to the Cost Controller and play a key role in upholding the hotel's standards for inventory accuracy, compliance, and cost efficiency.

WHAT YOU WILL BE DOING

• Receive, inspect, and verify the quality, quantity, and specifications of all incoming goods, ensuring compliance with purchase orders.
• Maintain accurate receiving records, invoices, and supporting documentation for audit and tracking purposes.
• Ensure that all received goods are properly labeled, stored, and distributed to the appropriate departments in a timely manner.
• Coordinate with suppliers and the Purchasing team to resolve discrepancies, damaged goods, or incorrect deliveries.
• Conduct regular checks on storage areas to ensure proper stock rotation and prevent spoilage or wastage.
• Work closely with the Finance and Cost Control teams to ensure that all goods are accounted for and priced correctly.
• Adhere to food safety, hygiene, and quality control guidelines when handling perishable goods.
• Monitor and enforce compliance with hotel procurement policies and procedures.
• Assist in monthly and annual stock audits to ensure accurate inventory levels.
• Liaise with relevant departments to anticipate and meet operational supply needs efficiently.

YOUR EXPERIENCE AND SKILL INCLUDE

• Minimum 2-3 years of experience in a receiving, procurement, or storeroom role within the hotel or hospitality industry.
• Strong understanding of purchasing and receiving procedures, including quality control and inventory management.
• Familiarity with hotel procurement systems is preferred.
• Excellent attention to detail and ability to verify documentation accurately.
• Strong communication and coordination skills to work effectively with suppliers and internal teams.
• Knowledge of food safety and hygiene regulations, particularly for perishable goods.
• Proficiency in Microsoft Office (Excel, Word) and basic accounting principles.
• Ability to work in a fast-paced environment while ensuring accuracy and compliance.