Receiving Executive

THE SINGAPORE RESORT & SPA; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

The Singapore Resort & Spa seeks a Receiving Clerk to ensure goods are received, correctly documented, and moved to the appropriate store or department. The role supports purchasing and other hotel operations in maintaining organized records and smooth inventory flow.

As part of a luxury hospitality brand, you will uphold impeccable service standards, demonstrate strong English communication, and work closely with teams to guarantee accurate receiving processes and timely reporting.

Qualifications

• Diploma in Tourism / Hospitality Management.
• Minimum of 1 year of experience in a similar capacity.
• Excellent reading, writing and oral proficiency in English.
• Proficient in MS Excel, Word, & PowerPoint.

Responsibilities

• Ensure that all goods received are properly supported by valid hotel purchase orders.
• Examine both quality and quantity of goods received in coordination with related department before accepting the delivery.
• Ensure that goods are promptly moved to store or concerned department once received.
• Ensure that outgoing goods are properly documented and accounted for.
• Closely monitor with Purchaser all pending or partial deliveries.
• Responsible for recording and distributing reports as per hotel policies and procedures, such as duly signed individual receiving record, receiving report, etc.

Skills

Excellent English proficiency

Education

Diploma in Tourism / Hospitality Management

Tools

MS Excel

Word

PowerPoint

Job description

Sofitel and its Ambassadors The Sofitel brand is based on three core values guaranteed by each employee every day:A Passion for Excellence, an Essence of Pleasure and a Spirit of Openness.Through their actions and know-how, the Men and Women that are the creators of Sofitel’s luxury, offer clients a highly personalised service. By transforming every detail into a unique moment of pure comfort and elegance, they create and nurture a relationship with their guests.The Sofitel values are also at the heart of the communication between employees. It is the legacy received and transmitted by all those involved in the brand to guarantee the continuity of the Sofitel spirit in the hotels and headquarters. You must have a passion for excellence, and a can do attitude in order to be considered for this role.

Responsibilities:

• Ensure that all goods received are properly supported by valid hotel purchase orders.
• Examine both quality and quantity of goods received in coordination with related department before accepting the delivery.
• Ensure that goods are promptly moved to store or concerned department once received.
• Ensure that outgoing goods are properly documented and accounted for.
• Closely monitor with Purchaser all pending or partial deliveries.
• Responsible for recording and distributing reports as per hotel policies and procedures, such as duly signed individual receiving record, receiving report, etc…
• Coordinate with the purchasing department in regards to delivery issues.
• Stamp all invoices and delivery notes with the receiving stamp and complete all applicable section of the receiving stamp.
• Completes receiving report for all materials arriving at the hotel. Making certain that all are backed up by properly completed and authorized market list, purchase request or other order.
• Notify concerned department heads of arriving materials so that items may be removed promptly from receiving area.
• Checks the price extension and total charge of all handwritten and typed invoices. Attaches calculator add-tape to each handwritten receipt as proof of verification.
• Brings all outstanding deliveries, purchase order to Asst. Purchasing Manager by daily.
• Discharge the duties in an effective and efficient manner.
• Ensure that any goods coming into the hotel have been properly ordered and met the specification (in quantity and quality)
• Ensure that all goods received in the hotel are accounted for and supported
• Monitor all goods movement; including food and beverage, stationery, other operating equipment etc, in and out of the hotel and ensure that they are properly recorded.
• Perform receiving duties for all deliveries of hotel items ordered through purchasing department.

Key Job Requirements

• Diploma in Tourism / Hospitality Management
• Minimum of 1 year of experience in a similar capacity
• Excellent reading, writing and oral proficiency in English language
• Proficient in MS Excel, Word, & PowerPoint

To be successful in this sought after role, you will demonstrate the ability to excel within a luxury brand.

You will also bring with you a passion for service, excellent organisational skills as well as communication skills, be results orientated with a dedication to exceeding customer expectations.

Previous experience in a five-star environment is desirable, and above all else, pride yourself on ability to build relationships and guest experiences epitomising French elegance, style and sophistication.