Real Estate Operations & Property Sourcing Assistant

GOLDEN WAY EDUCATION AND TRADING PTE. LTD.; Singapore; On-site; SGD 40,000 - 76,000; Full time

Job summary

Golden Way Education and Trading Pte. Ltd. is seeking a highly organized Personal Assistant to support the Director in managing daily real estate operations, property sourcing, and administrative workflow.

You will analyze market data, match properties to client preferences, coordinate viewings, prepare formal documents, and liaise with law firms and banks to streamline closing processes. The role requires strong communication, meticulous record-keeping, and the ability to manage multiple tasks

Qualifications

• Minimum 1–2 years of experience as an assistant, administrator, or coordinator in Real Estate, Property Management, or Legal sectors preferred.
• Familiarity with Singapore real estate portals (PropertyGuru, SRX, EdgeProp, HDB Portal, OneMap) and basic CEA transaction processes is a strong advantage.
• Proficient in Microsoft Office, Google Workspace, and digital doc tools; basic design skills (Canva) are a plus.

Responsibilities

• Assist the Director with daily scheduling, email management, meeting reminders, and ad-hoc task coordination.
• Coordinate property viewings, liaise with co-broking agents, and manage appointment calendars for the Director.
• Prepare standard estate agency agreements, LOOs, OTPs, TAs, and Inventory Lists; organize title searches and portal submissions.
• Maintain client CRM databases, lease expiry logs, and track invoicing and commissions.

Skills

Attention to detail

Time management

Discretion

English communication

Education

Diploma / A-Levels

Tools

Microsoft Office

Google Workspace

Adobe Acrobat

DocuSign

Canva

Job description

Golden Way Education and Trading Pte. Ltd. is seeking a highly organized Personal Assistant to support the Director in managing daily real estate operations, property sourcing, and administrative workflow.

You will analyze market data, match properties to client preferences, coordinate viewings, prepare formal documents, and liaise with law firms and banks to streamline closing processes. The role requires strong communication, meticulous record-keeping, and the ability to manage multiple tasks