Property Executive

Mustard Seed Investment Holdings Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Mustard Seed Investment Holdings Pte Ltd is seeking a detail-oriented Property Executive to assist in managing its properties. The role encompasses tenant liaison, property inspections, lease and maintenance management, requiring strong organizational skills and a relevant diploma. Join a dynamic team to ensure smooth operations across various properties, enriching your career in property management.

Qualifications

• Knowledge and experience in project management for building works is an added advantage.
• Familiar with building services and systems, including ACMV and fire protection.
• Experience in managing buildings, condominiums, and office spaces is relevant.

Responsibilities

• Manage and liaise with tenants for all properties under the company.
• Schedule inspections, maintenance, and oversee general management tasks.
• Conduct on-site inspections and monitor work progress.

Skills

Project management

Coordination

Communication

Analytical skills

Education

Diploma in Real Estate

Diploma in Building Management

Higher NITEC in Facilities Management

Tools

Microsoft Office

Google Workspace

Job description

Property Executive

Job Overview:

As a Property Executive at Vanguard business unit, you will be responsible for assisting with the day-to-day management and operations of the company's properties. Reporting to the Property Manager, you will be involved in a variety of tasks, including tenant liaison, property inspections, lease management, and coordinating maintenance and repair activities. We are seeking a detail-oriented and organized individual who can effectively manage multiple responsibilities and ensure the smooth operation of the properties under your care.

Key Responsibilities:

• Manage and liaise with tenants for all properties under the company.

• Schedule rosters, inspections, and maintenance of hard and soft services, including cleaning, security, pest control, landscaping, building, mechanical and electrical systems (e.g., ACMV, fire-fighting and fire protection systems, and building automation systems).

• Oversee general management tasks, such as contract administration, sourcing and calling for quotations, license renewals, and estate management.

• Maintain proper documentation and inventory within the department.

• Monitor and ensure the safe and efficient operation of all plants and equipment across all properties.

• Coordinate and supervise maintenance activities carried out by contractors and in-house staff, including technicians, cleaners, and security officers, for building services, systems, and equipment.

• Conduct on-site inspections and monitor work progress. Supervise contractors during building works, mechanical and electrical maintenance, and urgent repair tasks to ensure compliance with required specifications and standards.

• Analyse defects in plants and equipment and initiate corrective actions.

• Perform any other ad-hoc duties as assigned.

Requirements:

• Knowledge and experience in project management for building works is an added advantage.

• Diploma in Real Estate / Building Management / Hotel Facilities Management or Higher NITEC in Facilities Management

• Ability to schedule and manage inspections, maintenance, and repair activities effectively.

• Strong coordination and supervisory skills to manage contractors and in-house teams.

• Familiarity with building services, systems, and equipment, including ACMV, fire protection, and automation systems.

• Detail-oriented with strong documentation and inventory management skills.

• Analytical skills to identify defects and propose corrective measures.

• Relevant experience in managing building, condominiums, hospitality, office or commercial building.

• Proficiency in Microsoft Office, Google Workspace

• Good communication and interpersonal skills.

• Ability to work independently and multi-task.