Project Manager, Office Relocation

Association of Women for Action And Research; Singapore; On-site; SGD 33,000 - 44,000; Part time

Job summary

AWARE is Singapore's leading gender equality advocacy organisation. We are hiring a Project Manager for Office Relocation to plan, coordinate, and execute a full office move from 5 Dover Crescent to Race Course Road.

The role requires meticulous project management across facilities, IT, and logistics, with a part-time, fixed-term contract until the relocation is complete. Salary range SGD 3,000–3,900 monthly.

Qualifications

• Experience in office relocation and related facilities projects.
• Detail-oriented, well-organised, and able to manage complex relocation timelines.
• Ability to coordinate with multiple stakeholders, contractors, IT vendors and service providers.

Responsibilities

• Overall Project Management: develop and manage the relocation plan, timeline and budget.
• New Office Readiness: ensure Race Course Road premises are ready, across all floors and systems.
• IT and Technology Coordination: coordinate IT cutover, connectivity and devices.
• Move Planning and Logistics: plan packing, labelling, and on-site movement of assets.
• Staff Move Coordination and Communication: provide clear instructions and act as main relocation contact.
• Asset Management, Disposal and Procurement: inventory, disposal/donation, and procurement assistance.
• Vendor and Budget Management: obtain quotations and track expenditures against budget.
• Move Day and Operational Readiness: create Run Sheet and coordinate on move day.

Skills

Project management

Facilities coordination

Vendor management

IT coordination

Move logistics

Stakeholder communication

Job description

We are hiring! Project Manager, Office Relocation

AWARE is Singapore's leading gender equality advocacy organisation. For nearly 40 years, we have worked to identify and eliminate gender barriers through research, advocacy, education, and support services, including the Sexual Assault Care Centre and Women's Helpline.

We are looking for a detail-oriented and well-organised Project Manager with experience in office relocation, workplace/facilities projects, and renovation to facilitate AWARE's relocation from the current workplace at 5 Dover Crescent to the new premises at Race Course Road.

The Project Manager will be responsible for planning, coordinating and executing the office relocation from end to end, ensuring that the new premises are operationally ready, the physical move is completed safely and efficiently, and disruption to AWARE's employees and services is kept to a minimum.

The Project Manager will serve as the central point of coordination between AWARE, contractors, movers, IT vendors, building/property representatives and other external service providers.

Job Title: Project Manager, Office Relocation

Project: Relocation from 5 Dover Crescent to Race Course Road

Current Office: Approximately 3,000 sq ft

New Premises: Three-storey shophouse (Levels 2 and 3)

Contract Type: Fixed-term / Project-based contract (Part-time till end Feb, 2-3 days per week)

Reporting to: Executive Director / Designated AWARE Project Sponsor

Project Duration: To be confirmed based on relocation schedule

Salary: $3000-3900

Key Responsibilities

• Overall Project Management

  Develop and manage the complete office relocation project plan, including timeline, critical path, milestones, dependencies, responsibilities and budget.

  Maintain a detailed project tracker and provide regular progress updates to the Executive Director and relevant stakeholders. Identify potential delays, risks and cost overruns early, with recommended solutions and escalation where required.

• New Office Readiness

  Coordinate with the relevant parties to ensure the Race Course Road premises are ready before relocation.

  This includes monitoring readiness of the three floors, furniture, electrical works, lighting, air-conditioning, plumbing, security/access systems, signage, storage, meeting rooms and other workplace requirements. Particular attention should be given to fire safety, occupancy and regulatory requirements associated with a multi-storey shophouse, with the appropriate qualified contractors or professionals responsible for technical and statutory compliance.

• IT and Technology Coordination

  Work with AWARE's IT provider or internal representative to coordinate relocation and commissioning of: Internet and Wi-Fi, computers and peripherals, printers, telephones, meeting-room technology, network equipment, security/access systems and other essential technology.

  Develop an IT cutover plan so that critical systems are tested and operational before employees commence work at the new office.

• Move Planning and Logistics

  Appoint and coordinate the moving company and establish a detailed move-day logistics plan. Develop the packing schedule and labelling system, including identification by floor, room/function and owner at the new premises.

  Coordinate movement of furniture, equipment, documents, archives and other AWARE assets.

  Establish clear arrangements for confidential or sensitive materials so these are appropriately secured throughout packing, transportation and unpacking.

• Staff Move Coordination and Communication

  Develop clear instructions for employees covering what they need to pack, what will be packed by movers, packing deadlines, labelling requirements, personal belongings, confidential documents and Day1 arrangements.

  Act as the main contact for practical relocation questions and coordinate with designated representatives from different teams.

• Asset Management, Disposal and Procurement

  Conduct or coordinate an inventory of existing furniture, equipment and other assets and classify them as necessary to move, retain, dispose, donate, recycle, or replace.

  Coordinate disposal or donation where required and support procurement of additional furniture, equipment, storage and workplace items for the new office.

• Vendor and Budget Management

  Source quotations where required and coordinate vendors including movers, contractors, IT providers, cleaners, security/access providers, furniture suppliers, signage providers and disposal companies.

  Maintain the approved relocation budget, track committed and actual expenditure, verify invoices against completed work and flag potential budget variances before commitments are made.

• Move Day and Operational Readiness

  Prepare a detailed Move Day Run Sheet identifying timing, vendor arrival, loading sequence, transport, unloading, floor-by-floor placement and responsible persons.

  Be physically present during the move to coordinate vendors a