Operations Executive (Offshore)

TALENT TITANS PTE. LTD.; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

TALENT TITANS PTE. LTD. is seeking a capable Project Coordinator to assist Project Managers in planning, coordinating and executing marine and offshore projects from initiation to completion. You will support schedules, resource plans and client coordination.

Experience in marine/offshore environments is a plus. Strong MS Office and communication skills are required. Role involves travel to project sites both locally and internationally as needed; on-site work is expected.

Qualifications

• Diploma/Degree in Project Management or related field.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and project management software is a plus.
• Willingness to travel locally and internationally as required.

Responsibilities

• Assist Project Manager(s)/Director in planning, coordinating and executing marine/offshore projects from initiation to completion.
• Support preparation and maintenance of schedules, work plans and resource plans; monitor progress against milestones.
• Coordinate with Operations, Procurement, HSE, Crewing and Finance to ensure timely delivery of deliverables.
• Liaise with clients, vendors, subcontractors, and regulators to facilitate project activities.
• Maintain project documentation and track costs against budgets.

Skills

Project coordination

Multitasking

Communication

MS Office

Education

Diploma/Degree in Project Management or related

Tools

MS Office

Project management software

Job description

• Assist the Project Manager(s) / Project Director in planning, coordinating, and executing marine and offshore projects from initiation through to completion.
• Support the preparation and maintenance of project schedules, work plans, and resource plans, and monitor progress against agreed timelines and milestones.
• Coordinate with internal departments (Operations, Procurement, HSE, Crewing, Finance) to ensure timely and efficient delivery of project deliverables.
• Liaise with clients, vendors, subcontractors, classification societies, and regulatory bodies to facilitate the smooth execution of project activities.
• Prepare and maintain project documentation, including project plans, progress/status reports, meeting minutes, correspondence, and close-out reports.
• Track project costs and expenditures against approved budgets, flag variances, and support the Project Manager in cost control and reporting.
• Assist in the tendering and procurement process, including preparation of RFQs/RFPs, evaluation of quotations, and coordination with vendors and suppliers.
• Monitor compliance with contractual obligations, QHSSE standards, and applicable maritime regulations (ISM Code, ISPS, OVID/OVMSA, MLC) throughout the project lifecycle.
• Organise and participate in project meetings, site visits, and vessel inspections; prepare minutes of meeting and follow up on outstanding action items.
• Support risk identification and mitigation efforts on assigned projects, escalating issues to the Project Manager/Director in a timely manner.
• Assist in preparing project close-out reports, lessons-learned documentation, and handover materials for clients and internal stakeholders.
• Maintain accurate and up-to-date project records, filing systems, and databases to support audits, reporting, and internal reference.
• Provide administrative and coordination support to the Project Director/Manager, including scheduling, correspondence, and stakeholder follow-ups.
• Support business development activities such as proposal preparation and client presentations as required.
• Participate in the company's QHSSE initiatives, contributing to safety meetings, risk assessments, and continuous improvement efforts.
• Any other ad-hoc duties as assigned.

Requirements

• Minimum Diploma/Degree in Project Management, Business Administration, Marine/Mechanical Engineering, Maritime Studies, or a related discipline, or personnel with relevant equivalent experience.
• Familiarity with international maritime regulations (ISM, ISPS, OVID/OVMSA, MLC) is an advantage.
• Strong organisational and multitasking skills; able to manage multiple project workstreams under time pressure.
• Excellent communication and interpersonal skills to work with multinational teams, clients, and stakeholders.
• Proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with project management software is an advantage.
• Willingness to travel to project sites and client locations, both locally and internationally, as required.

Experience

• Minimum 2 to 3 years of experience in project coordination, project execution, or a similar role, preferably within the marine, offshore, or shipping industry.
• Experience supporting vessel-related, offshore construction, or marine consultancy projects is preferred.
• Exposure to tendering, procurement, or contract administration is an advantage.