Project Executive

Talent Titans Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Talent Titans Pte Ltd in Singapore is seeking a diligent Project Coordinator to assist Project Managers in planning, coordinating, and executing marine and offshore projects from initiation to completion. You will support schedules, resource plans, and cost tracking, liaise with clients, vendors, and regulators, and prepare project documentation and close-out reports.

A Diploma/Degree is required; travel locally and internationally may be required.

Qualifications

• Diploma or degree in project management, business administration, or maritime studies.
• Familiarity with ISM/ISPS/MLC is advantageous.
• Strong organisational and multitasking abilities under time pressure.
• Excellent communication for multinational teams.
• MS Office proficiency; PM software familiarity is a plus.
• Willingness to travel locally and internationally.

Responsibilities

• Assist Project Managers/Director in planning, coordinating, and executing marine/offshore projects.
• Support schedules, work plans, and resource plans; monitor milestones.
• Coordinate with Operations, Procurement, HSE, Crewing, Finance to deliver deliverables.
• Liaise with clients, vendors, subcontractors, and regulatory bodies.
• Prepare and maintain project plans, reports, minutes, and close-out docs.
• Track costs and assist in cost control and reporting.
• Assist tendering and procurement (RFQs/RFPs, quotations) and vendor coordination.
• Monitor compliance with ISM/ISPS/OVMSA/MLC throughout the lifecycle.
• Organise meetings, site visits, vessel inspections; follow up on actions.
• Support risk identification and escalation to PM/Director.
• Prepare handover materials for clients and internal stakeholders.
• Maintain project records and filing systems for audits and reporting.
• Provide admin/coordination support to PM/Director; calendar and comms.
• Support business development with proposals and client presentations.
• Participate in QHSSE initiatives and safety meetings.

Skills

Organisational skills

Multitasking

Communication

MS Office proficiency

Education

Diploma/Degree in Project Management or related

Maritime Studies or related discipline

Tools

MS Project

Job description

• Assist the Project Manager(s) / Project Director in planning, coordinating, and executing marine andoffshore projects from initiation through to completion.


• Support the preparation and maintenance of project schedules, work plans, and resource plans, andmonitor progress against agreed timelines and milestones.


• Coordinate with internal departments (Operations, Procurement, HSE, Crewing, Finance) to ensuretimely and efficient delivery of project deliverables.


• Liaise with clients, vendors, subcontractors, classification societies, and regulatory bodies to facilitatethe smooth execution of project activities.


• Prepare and maintain project documentation, including project plans, progress/status reports, meetingminutes, correspondence, and close-out reports.


• Track project costs and expenditures against approved budgets, flag variances, and support the ProjectManager in cost control and reporting.


• Assist in the tendering and procurement process, including preparation of RFQs/RFPs, evaluation ofquotations, and coordination with vendors and suppliers.


• Monitor compliance with contractual obligations, QHSSE standards, and applicable maritime regulations(ISM Code, ISPS, OVID/OVMSA, MLC) throughout the project lifecycle.


• Organise and participate in project meetings, site visits, and vessel inspections; prepare minutes ofmeeting and follow up on outstanding action items.


• Support risk identification and mitigation efforts on assigned projects, escalating issues to the ProjectManager/Director in a timely manner.


• Assist in preparing project close-out reports, lessons-learned documentation, and handover materials forclients and internal stakeholders.


• Maintain accurate and up-to-date project records, filing systems, and databases to support audits,reporting, and internal reference.


• Provide administrative and coordination support to the Project Director/Manager, including scheduling,correspondence, and stakeholder follow-ups.


• Support business development activities such as proposal preparation and client presentations asrequired.


• Participate in the company's QHSSE initiatives, contributing to safety meetings, risk assessments, andcontinuous improvement efforts.


• Any other ad-hoc duties as assigned.

Requirements

• Minimum Diploma/Degree in Project Management, Business Administration, Marine/Mechanical


• Engineering, Maritime Studies, or a related discipline, or personnel with relevant equivalent experience.


• Familiarity with international maritime regulations (ISM, ISPS, OVID/OVMSA, MLC) is an advantage.


• Strong organisational and multitasking skills; able to manage multiple project workstreams under timepressure.


• Excellent communication and interpersonal skills to work with multinational teams, clients, andstakeholders.


• Proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with project management softwareis an advantage.


• Willingness to travel to project sites and client locations, both locally and internationally, as required.

Experience

• Minimum 2 to 3 years of experience in project coordination, project execution, or a similar role,preferably within the marine, offshore, or shipping industry.


• Experience supporting vessel-related, offshore construction, or marine consultancy projects is preferred.


• Exposure to tendering, procurement, or contract administration is an advantage.