Project Executive (Offshore)

TALENT TITANS PTE. LTD.; Singapore; On-site; SGD 50,000 - 84,000; Full time

Job summary

TALENT TITANS PTE. LTD. is seeking a proactive Project Coordinator to assist Project Managers in planning, coordinating, and executing marine and offshore projects from initiation through to completion.

You will support schedules, resource plans, and maintain project documentation, coordinating with multiple departments to ensure timely deliverables. Ideal candidates have 2–3 years in project coordination within marine/offshore sectors, with strong communication skills and familiarity with MS

Qualifications

• Requires Diploma/Degree in Project Management, Business Administration, Marine/Mechanical Engineering, Maritime Studies, or equivalent experience.
• Familiarity with ISM/ISPS/OVID/OVMSA/MLC is a plus.
• Strong organisational and multitasking skills with ability to manage multiple workstreams under time pressure.

Responsibilities

• Assist Project Manager(s)/Director in planning, coordinating, and executing marine/offshore projects from initiation to completion.
• Support schedules, work plans, and resource plans; monitor progress against milestones.
• Coordinate with Operations, Procurement, HSE, Crewing, Finance to ensure timely deliverables.
• Liaise with clients, vendors, subcontractors, classification societies, and regulators to facilitate activities.

Skills

Project coordination

Multitasking

Communication

MS Office

PM software

Education

Diploma/Degree in Project Management

Tools

MS Project

MS Office

Job description

• Assist the Project Manager(s) / Project Director in planning, coordinating, and executing marine and offshore projects from initiation through to completion.
• Support the preparation and maintenance of project schedules, work plans, and resource plans, and monitor progress against agreed timelines and milestones.
• Coordinate with internal departments (Operations, Procurement, HSE, Crewing, Finance) to ensure timely and efficient delivery of project deliverables.
• Liaise with clients, vendors, subcontractors, classification societies, and regulatory bodies to facilitate the smooth execution of project activities.
• Prepare and maintain project documentation, including project plans, progress/status reports, meeting minutes, correspondence, and close-out reports.
• Track project costs and expenditures against approved budgets, flag variances, and support the Project Manager in cost control and reporting.
• Assist in the tendering and procurement process, including preparation of RFQs/RFPs, evaluation of quotations, and coordination with vendors and suppliers.
• Monitor compliance with contractual obligations, QHSSE standards, and applicable maritime regulations (ISM Code, ISPS, OVID/OVMSA, MLC) throughout the project lifecycle.
• Organise and participate in project meetings, site visits, and vessel inspections; prepare minutes of meeting and follow up on outstanding action items.
• Support risk identification and mitigation efforts on assigned projects, escalating issues to the Project Manager/Director in a timely manner.
• Assist in preparing project close-out reports, lessons-learned documentation, and handover materials for clients and internal stakeholders.
• Maintain accurate and up-to-date project records, filing systems, and databases to support audits, reporting, and internal reference.
• Provide administrative and coordination support to the Project Director/Manager, including scheduling, correspondence, and stakeholder follow-ups.
• Support business development activities such as proposal preparation and client presentations as required.
• Participate in the company's QHSSE initiatives, contributing to safety meetings, risk assessments, and continuous improvement efforts.
• Any other ad-hoc duties as assigned.

Requirements

• Minimum Diploma/Degree in Project Management, Business Administration, Marine/Mechanical Engineering, Maritime Studies, or a related discipline, or personnel with relevant equivalent experience.
• Familiarity with international maritime regulations (ISM, ISPS, OVID/OVMSA, MLC) is an advantage.
• Strong organisational and multitasking skills; able to manage multiple project workstreams under time pressure.
• Excellent communication and interpersonal skills to work with multinational teams, clients, and stakeholders.
• Proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with project management software is an advantage.
• Willingness to travel to project sites and client locations, both locally and internationally, as required.

Experience

• Minimum 2 to 3 years of experience in project coordination, project execution, or a similar role, preferably within the marine, offshore, or shipping industry.
• Experience supporting vessel-related, offshore construction, or marine consultancy projects is preferred.
• Exposure to tendering, procurement, or contract administration is an advantage.