Project Executive

Ang Mo Kio Town Council; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Ang Mo Kio Town Council is seeking a Project Executive to coordinate upgrades, maintenance, and infrastructure projects across Town Council estates. You will monitor budgets, timelines, and compliance while ensuring documentation is complete and accurate.

The role requires 2–5 years in project coordination or related fields, with strong proficiency in MS Office; MS Project is a plus. You will liaise with stakeholders, consultants, and contractors to deliver projects on time and within budget.

Qualifications

• Diploma or degree in Civil Engineering, Building, Construction Management, PM, Facilities Management, Architecture or related.
• 2–5 years of experience in project coordination, construction, facilities/estate management or infrastructure projects.
• MS Office proficiency; MS Project familiarity is an advantage.
• Ability to work independently and with stakeholders, managing multiple priorities and deadlines.

Responsibilities

• Assist in managing the full procurement and project lifecycle, including ITQ/ITT docs, tender admin, contract award, and post-contract coordination.
• Maintain a centralized database of contracts, tender docs, contractor records, and project documentation.
• Monitor milestones and coordinate resources to ensure timely delivery.
• Track project budgets and expenditures; maintain accurate cost records.
• Generate periodic management reports on project status and expenditure.
• Provide administrative support by coordinating meetings and accurate minutes.
• Support audits and statutory submissions, ensuring timely documentation and compliance.
• Perform any other adhoc duties assigned.

Skills

Procurement & tender administration

Project coordination

Contract documentation

Education

Diploma or Degree in Civil Engineering, Building, Construction Management, Project Management, Facilities Management, Architecture, or related disciplines

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Project

Job description

The Project Executive is responsible for coordinating and monitoring upgrading, maintenance, improvement, and infrastructure projects within the Town Council estates. The role ensures projects are delivered on time, within budget, and in compliance with regulatory, quality, safety, and contractual requirements.

Key Responsibilities

1. Assist in managing the full procurement and project lifecycle, including the preparation of ITQ and ITT documents, tender administration, contract award, post-contract management, and project coordination, ensuring compliance with procurement policies and procedures through to project completion and final account closure.
2. Maintain and monitor a centralized database of contracts, tender documents, contractor records, project documentation, claims, and contract and insurance expiry dates, ensuring accurate documentation, timely processing of claims, VO and EOT applications, and compliance with contractual and regulatory requirements.
3. Monitor project milestones and progress to ensure alignment with approved plans, and coordinate project resources and activities to achieve timely and successful delivery.
4. Monitor project budgets and expenditures to ensure cost control, while maintaining accurate and up-to-date records of project costs and budget utilization throughout the project lifecycle.
5. Generate periodic management reports on project status, performance indicators, and expenditure.
6. Provide administrative support by coordinating meetings and preparing detailed and accurate minutes, ensuring timely circulation and follow-up of action items.
7. Support internal and external audits and statutory submissions, ensuring accurate documentation, timely completion and compliance with relevant regulatory requirements.
8. Any other adhoc duties assigned

Requirements

1. 1. Diploma or Degree in Civil Engineering, Building, Construction Management, Project Management, Facilities Management, Architecture, or related disciplines.
2. 2. At least 2–5 years of relevant experience in project coordination, construction, facilities management, estate management, or infrastructure projects. Candidates with experience in public sector procurement and project management within a municipal services setting will have an added advantage.
3. 3. Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint. Familiarity with Microsoft Project will be an advantage.
4. 4. Ability to work independently and collaboratively with stakeholders, consultants, and contractors, while managing multiple priorities and meeting project or procurement deadlines.