Project Coordinator (Property & Construction)

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 45,000 - 56,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd is seeking a project coordination professional in Singapore to manage project documents, coordinate meetings, and support the project team with external partners and stakeholders.

The role requires a diploma or higher in Engineering/Architecture, 2+ years in business development or real estate, and familiarity with AutoCAD and MS Project. Incremental responsibilities include contract administration and payments coordination.

Qualifications

• Diploma or above in Engineering, Architecture, or a related field.
• Minimum 2 years of relevant experience in business development, sales, or the real estate industry.
• Familiarity with Singapore’s development and regulatory processes is a strong advantage.
• Knowledge of document control systems.
• Familiarity with construction project management tools such as AutoCAD and MS Project.

Responsibilities

• Maintain business communication, networking, and relationship-building with external partners
• Support the project team in coordinating with operators, consultants, contractors, and other stakeholders.
• Manage project documents, including drawings, technical documents, tender documents, contracts, and correspondence, ensuring proper filing and timely updates.
• Coordinate project meetings, prepare meeting minutes, and follow up on action items.
• Assist in preparing project briefs, progress reports, and presentation materials.
• Coordinate the internal approval, execution, and filing of project-related contracts and documents.
• Prepare and verify supporting documents for project payments and coordinate with the Finance Department on payment submissions.
• Coordinate renovation, maintenance, handover, defect rectification, and leasing matters for company-owned properties, including liaison with contractors, property management, suppliers, and service providers.
• Maintain project records and tracking logs, including contracts, payments, document submissions, and outstanding action items.
• Perform other project, engineering, and property-related administrative and coordination duties as assigned.

Skills

Business development

Sales

Relationship-building

Coordination

Administrative tasks

Education

Diploma or above in Engineering/Architecture

Tools

AutoCAD

MS Project

Document control systems

Job description

Location: Tanjong Pagar
Working Days: Monday – Friday
Working Hours: 9:00am – 6:00pm
Salary: S$4,000 – S$5,000

Key Responsibilities

• Maintain business communication, networking, and relationship-building with external partners

• Support the project team in coordinating with operators, consultants, contractors, and other stakeholders.

• Manage project documents, including drawings, technical documents, tender documents, contracts, and correspondence, ensuring proper filing and timely updates.

• Coordinate project meetings, prepare meeting minutes, and follow up on action items.

• Assist in preparing project briefs, progress reports, and presentation materials.

• Coordinate the internal approval, execution, and filing of project-related contracts and documents.

• Prepare and verify supporting documents for project payments and coordinate with the Finance Department on payment submissions.

• Coordinate renovation, maintenance, handover, defect rectification, and leasing matters for company-owned properties, including liaison with contractors, property management, suppliers, and service providers.

• Maintain project records and tracking logs, including contracts, payments, document submissions, and outstanding action items.

• Perform other project, engineering, and property-related administrative and coordination duties as assigned.

Requirements

• Diploma or above in Engineering, Architecture, or a related field.

• Minimum 2 years of relevant experience in business development, sales, or the real estate industry.

• Familiarity with Singapore’s development and regulatory processes is a strong advantage.

• Knowledge of document control systems is a plus.

• Familiarity with construction project management tools or software such as AutoCAD and MS Project.
  

Chan Kai Wen Reg R23114137
THE SUPREME HR ADVISORY PTE LTD
EA No: 14C7279