Project Coordinator, Commodities (1-year renewable contract)

Evolution Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Evolution Singapore is seeking a highly organized Project Coordinator to support day-to-day project administration across regional teams. You will handle workshop logistics, travel, onboarding, access requests and system coordination while maintaining accurate trackers and documentation.

The role requires proactive communication across global stakeholders and vendors, with strong knowledge of Microsoft 365 tools and ADO/Power BI. A fast-paced transformation environment is ideal.

Qualifications

• Experience in project coordination or program administration within a corporate or transformation environment.
• Strong organisational skills with ability to manage multiple activities, priorities and deadlines.
• Proven ability to coordinate workshops, meetings, travel and stakeholder activities.
• Excellent documenting, tracking and records maintenance capabilities.

Responsibilities

• Provide day-to-day project coordination and administration support to program teams.
• Coordinate regional activities including workshops, meetings and program events.
• Maintain trackers, action logs, contact lists and meeting records.
• Track deliverables and follow up on actions to meet program timelines.
• Follow up on decisions and outstanding information across project teams.
• Support adherence to project processes, governance and ways of working.
• Coordinate logistics for workshops and meetings, including room bookings, invites, attendance, catering and tech setup.
• Prepare and distribute meeting packs, agendas, pre-read materials and notes.
• Coordinate with facilitators, regional teams and delivery partners to ensure smooth meetings.
• Coordinate travel arrangements and related administration for regional teams.
• Assist with expense administration and other program support activities.
• Coordinate onboarding, access and technology coordination for project staff and contractors.
• Manage system access requests (SharePoint, PowerApps, ADO, mailboxes, distribution lists) and tools (Signavio, qTest, SAP).
• Monitor outstanding access and equipment onboarding requests.

Skills

Power BI

Microsoft 365

Stakeholder management

Project coordination

Meeting logistics

Documentation

Tools

ADO

SharePoint

PowerApps

Signavio

qTest

SAP

Azure DevOps

Job description

About the Role

The Project Coordinator will provide project administration and coordination support across the program, helping teams stay organised, manage key activities and support effective delivery.

This role will be responsible for day-to-day project coordination, workshop and meeting logistics, travel arrangements, stakeholder follow-up, document administration, onboarding and offboarding support, system access coordination and general program support.

The role is suited to someone who is highly organised, proactive, responsive and comfortable working across multiple teams in a fast-paced transformation environment.

Key Responsibilities

Project & Regional Coordination

• Provide day-to-day project coordination and administration support to program teams.
• Coordinate activities across regional teams, including workshops, working sessions, stakeholder meetings, team sessions and program events.
• Maintain project trackers, action logs, contact lists, meeting records and other working documents.
• Track and follow up on project deliverables, actions and activities to support timely completion against program timelines.
• Follow up on decisions, outstanding information and actions across project teams.
• Support teams in following agreed project processes, governance requirements and ways of working.

Workshop & Meeting Coordination

• Coordinate logistics for workshops, meetings and other program activities.
• Manage room bookings, meeting invitations, attendance tracking, catering, technology setup and workshop materials.
• Prepare, format and distribute meeting packs, presentations, agendas, pre-read materials and follow-up notes.
• Coordinate with facilitators, participants, regional teams and delivery partners to ensure meetings and workshops run smoothly.

Travel & Program Coordination

• Coordinate travel requirements for regional teams and visiting program stakeholders, including itineraries, accommodation and related administration.
• Support visiting team members with local logistics, meeting arrangements and site coordination where required.
• Assist with expense administration and other general program support activities.
• Coordinate day-to-day project requests across the regional team and track items through to completion.

Onboarding, Access & Technology Coordination

• Coordinate onboarding and offboarding activities for project employees, contractors and vendor resources, working closely with local IST and program teams.
• Manage and track system and access requests, including SharePoint, PowerApps, Azure DevOps (ADO), shared mailboxes, distribution lists and other program systems such as Signavio, qTest and SAP.
• Coordinate IT equipment requests and workspace setup for new project team members.
• Support basic technology-related queries by liaising with the appropriate IT and support teams.
• Monitor outstanding access, equipment and onboarding requests and follow up to ensure timely resolution.

Stakeholder & Team Coordination

• Support clear and timely communication across teams by coordinating information, documentation and follow-up activities.
• Act as a central point of coordination for project-related queries and direct requests to the appropriate team or process owner.
• Build effective working relationships across regional project teams, local stakeholders, global teams, contractors, vendors and delivery partners.

Key Capabilities & Experience

• ADO experience/Power BI highly preferred
• Previous experience in project coordination, project administration, program coordination or team administration within a corporate, project or program environment.
• Strong organisational and time management skills, with the ability to manage multiple activities, priorities and deadlines.
• Experience coordinating workshops, meetings, travel arrangements and stakeholder activities.
• Strong attention to detail, with the ability to maintain accurate trackers, records and documentation.
• Experience supporting onboarding, offboarding, system access or IT coordination would be advantageous.
• Good working knowledge of Microsoft 365 tools, including Outlook, Teams, SharePoint, PowerPoint and Excel.
• Strong written and verbal communication skills.
• Ability to work independently within established processes and elevate issues appropriately.
• Practical judgement, discretion and the ability to handle confidential information.
• Proactive and service-oriented approach, with strong follow-through.
• Ability to work effectively with regional teams, global stakeholders, contractors, vendors and delivery partners.
• Experience supporting large-scale transformation, technology, change or operational programs will be highly regarded.
• Knowledge of project processes, governance or delivery methodologies would be advantageous.