Project Coordinator

ASCENDION ENGINEERING SOLUTIONS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

ASCENDION ENGINEERING SOLUTIONS SINGAPORE PTE. LTD. is seeking a proactive Project Coordinator to support IT projects in planning, coordination, tracking and admin tasks for fresh graduates aiming to start a career in project management and IT operations.

You will collaborate with Project Managers, Technical Leads, Engineers, Vendors and Stakeholders to ensure schedules, documentation and communications are properly managed, and you will help prepare reports, trackers and governance materials.

Qualifications

• Diploma or Bachelor’s Degree in Information Technology or related fields.
• Fresh graduates are encouraged to apply.
• Knowledge of project management basics is a plus.

Responsibilities

• Coordinate daily project activities and support execution.
• Track progress, milestones, deliverables, and action items.
• Assist in scheduling, meetings, and resource planning.
• Prepare and maintain project documentation and reports.
• Support governance, risk, and compliance activities.
• Coordinate with internal teams, vendors and stakeholders.
• Maintain project documentation repository and version control.

Skills

Project coordination

Organizational skills

Multitasking

Attention to detail

PM methodologies

Education

Diploma or Bachelor’s in IT/CS/Engineering

Business Information Systems

Fresh graduates encouraged

Job description

We are seeking a proactive and organized Project Coordinator to support the planning, coordination, tracking, and administrative activities for the IT Projects. This role is suitable for fresh graduates who are interested in project management, IT operations, system implementation, and coordination work within a large-scale and mission-critical environment.

The Project Coordinator will work closely with Project Managers, Technical Leads, Engineers, Vendors, and Stakeholders to ensure project activities, schedules, documentation, and communications are properly managed and tracked.

Key Responsibilities

Project Coordination & Administration

• Coordinate daily project activities and support project execution.
• Track project progress, action items, milestones, and deliverables.
• Support project scheduling, meeting coordination, and resource planning.
• Prepare and maintain project documentation, reports, and trackers.
• Assist in monitoring project timelines and highlighting potential delays or risks.
• Coordinate with internal teams, external vendors, and stakeholders on project matters.
• Follow up on outstanding tasks, approvals, and action items.

Meeting & Communication Support

• Arrange project meetings, workshops, and discussions.
• Prepare meeting agenda, presentation materials, and minutes of meeting (MOM).
• Track meeting action items and ensure timely follow-up.
• Facilitate communication between project teams and stakeholders.
• Support project status reporting and management updates.
• Documentation & Reporting
• Maintain project documentation repository and version control.

Support preparation of:

• Weekly/monthly project reports
• Project schedules and trackersRisk and issue logs
• Change request records
• Deployment schedules
• Governance presentation slides
• Ensure project documents are updated and properly organized.

Project Governance & Compliance

• Support compliance with project governance processes and procedures.
• Assist in tracking approvals, sign-offs, and submission deadlines.
• Ensure proper documentation for audits, reviews, and project milestones.
• Support coordination for project reviews, testing activities, and deployment preparation.

Coordination with Technical Teams

Work closely with:

• Software Engineers
• System Engineers
• Infrastructure Teams
• IT Security Teams
• Vendors and external parties
• Assist in coordinating testing schedules, deployment activities, and operational support tasks.
• Support incident tracking and escalation coordination when required.

Qualifications

Educational Qualification

• Diploma or Bachelor’s Degree in:
• Information Technology
• Computer Science
• Business Information Systems
• Project Management
• Engineering
• Or related disciplines
• Fresh graduates are encouraged to apply.

Preferred Skills & Competencies

• Project Coordination Skills
• Good organizational and coordination skills.
• Ability to manage multiple tasks and timelines.
• Attention to detail and strong follow-up capability.
• Basic understanding of project management methodologies.