Project Coordinator

XPONENT DESIGN STUDIO PTE. LTD.; Singapore; On-site; SGD 55,000 - 90,000; Full time

Benefits offered by this job

Competitive Base Salary + Performance

Transport Allowance / Claims

Clear Career Progression

Dynamic team environment

Job summary

XPONENT DESIGN STUDIO PTE. LTD. in Singapore seeks a Project Coordinator to join our team, supporting events, exhibitions, and interior fit-outs from planning through on-site execution.

You will oversee site setups, coordinate with subcontractors, manage schedules, and prepare quotations while ensuring quality and safety. The role offers a fast-paced environment with progression to senior roles.

Candidates with 1–3 years of relevant experience and a hands-on attitude are encouraged to apply.

Qualifications

• 1–3 years of hands-on project execution experience in events, exhibitions, or interior fit-outs.
• Strong communication skills and basic costing/spreadsheet proficiency.
• Ability to read technical drawings or floor plans.
• Willingness to balance site visits with office work and occasional overnight/weekend setups.

Responsibilities

• Oversee site setups, build-ups, and tear-downs for events, exhibitions, and interior fit-out projects, ensuring work complies with design specs and quality standards.
• Coordinate with carpenters, electricians, AV technicians, and suppliers to ensure smooth delivery and schedule adherence.
• Liaise with building management, event organizers, and venues for permits, access, and safety compliance.
• Monitor progress on-site to ensure builds are completed safely and on schedule.
• Perform final walkthroughs, troubleshoot on-site issues, and hand over to clients with minimal snag lists.
• Prepare detailed, accurate cost estimates and quotations for client approval.
• Gather quotes from suppliers and subcontractors to secure best pricing and maintain margins.
• Document site variations and prepare variation quotes for client confirmation.

Skills

Communication

Costing & Excel

Problem-solving

Technical drawings

Job description

Job Title:Project Coordinator – Event, Exhibition & Interior Fit-Out

Employment Type:Full-Time

Location:Ang Mo Kio

About Us

We are looking for a Project Coordinator to join our team. Our company is a specialized design and execution firm providing end-to-end solutions for Events, Exhibitions, and Commercial Interior Fit-Outs. With a strong track record of delivering high-quality builds on tight turnaround schedules, we take pride in bridging creative design with seamless on-site construction and precision cost management.

Key Responsibilities

Project Execution & Site Management:

• Site Supervision & Execution:Oversee site setups, build-ups, and tear-downs for events, exhibitions, and interior fit-out projects, ensuring work complies with design specs and quality standards.
• Subcontractor & Supplier Management:Coordinate with specialists, carpenters, electricians, AV technicians, and material suppliers to ensure smooth delivery and schedule adherence.
• Venue & Logistics Coordination:Liaise directly with building management, event organizers, and venue operators regarding permits, access passes, delivery schedules, and safety regulations.
• Project Scheduling & Timeline Control:Monitor progress on-site to ensure all builds are completed safely, accurately, and strictly on schedule.
• Quality & Handover:Perform final walk-throughs, troubleshoot on-site issues immediately, and handle client handovers with minimal snag lists.

Costing & Quotation Duties:

• Quotation Preparation:Prepare detailed, accurate, and competitive cost estimates and quotations for client approval.
• Sourcing & Negotiation:Gather competitive quotes from suppliers, vendors, and sub-contractors to secure best pricing and maintain project profit margins.
• Variation Orders:Measure and document site variations, preparing variation order (VO) quotes for client confirmation when scopes change.

What We Are Looking For

• Experience:1–3 years of hands-on project execution and costing/estimation experience in Events, Exhibitions, or Commercial Interior Fit-Outs.
• Skills:Strong communication skills, basic costing/spreadsheet proficiency, problem-solving mindset, and the ability to read technical drawings or floor plans.
• Work Ethic:Comfortable balancing site visits with office paperwork, including flexible hours during event setup windows (e.g., overnight or weekend setups when required).
• Personality:Resourceful, detail-oriented with numbers, assertive with subcontractors, and calm under high‑pressure, fast‑paced environments.
• Transport:Possess own transport (Car/Motorcycle) is a strong plus.

What We Offer (Attractive Package)

• Competitive Base Salary + Performance Commission Incentives:Earn extra based on successful project delivery and profitability.
• Transport Allowance / Claims:Comprehensive mileage/fuel/transport coverage for all site visits and vendor meetings.
• Clear Career Progression:Fast-track opportunity to step up to Senior Project Executive / Project Manager as we expand the team.
• Dynamic, supportive, and fast-moving team environment.