Project Coordinator

ZHILONG CONSTRUCTION AND ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

ZHILONG CONSTRUCTION AND ENGINEERING PTE. LTD. in Singapore seeks a proactive Project Administrator to support planning, scheduling and reporting for construction initiatives. You will organize meetings, prepare materials and track decisions, ensuring deadlines are met.

The role requires strong communication, teamwork and proficiency with Microsoft Office, with the ability to work under tight timelines while maintaining thorough documentation.

Qualifications

• Excellent verbal, written and presentation skills.
• Ability to work independently and in a team.
• Proficient with computers for diverse tasks.
• Competent with Microsoft Word, Excel and Outlook.
• Knowledge of file management, transcription and admin procedures.
• Ability to meet tight deadlines.

Responsibilities

• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective.

Skills

Stakeholder management

Verbal & written communication

Team collaboration

Administrative tasks

Deadline driven

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Description

• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective.

Requirements

• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.