PROJECT COORDINATOR

AVA Global Pte Ltd; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

AVA Global Pte Ltd in Singapore is seeking a Project Assistant to support construction projects. You will help prepare and organize contracts, permits, plans, and reports, and assist in building schedules and timelines on site.

You will coordinate with subcontractors and suppliers, attend meetings, and document minutes while keeping stakeholders informed of progress and changes. The role demands resilience in a fast-paced environment and a team-oriented mindset.

Qualifications

• At least 2 years’ experience in building construction or related field.
• Experience in a construction-related role is advantageous.
• Proficiency in project management software and MS Office.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Knowledge of construction practices, regulations, and standards.
• Team player capable of handling multiple projects.
• Able to work in a fast-paced, busy environment.
• Aluminium and glazing façade experience is a plus.

Responsibilities

• Assist in preparing, organizing, and maintaining project documents including contracts, permits, plans, and reports.
• Assist in developing project schedules and timelines.
• Monitor project progress and update schedules as needed.
• Coordinate with subcontractors and suppliers to ensure timely deliveries and work completion.
• Liaison between the Project Manager, subcontractors, suppliers, and other stakeholders.
• Facilitate regular project meetings and ensure meeting minutes are documented and distributed.
• Keep stakeholders informed about project progress and changes to the plan.
• Assist in tracking cost changes and monitor project budgets, expenses and financial reports.
• Assist in resolving quality-related issues on site.
• Collaborate with Safety Officer to ensure safety procedures are followed on site.
• Identify and report risks/issues that may impact timelines or budgets.
• Assist in obtaining necessary permits and approvals for the project.
• Ensure compliance with local building codes and regulations.
• Handle ad-hoc duties as assigned by supervisor/management.

Skills

Project management software

Microsoft Office

Organizational skills

Communication skills

Construction regulations

Team player

Multitasking

Fast-paced environment

Tools

Microsoft Office Suite

Project management software

Job description

Key Responsibilities:

• Assist in preparing, organizing, and maintaining project documents, including contracts, permits, plans, and reports.
• Assist in developing project schedules and timelines,
• Monitor project progress and update schedules as needed.
• Coordinate with subcontractors and suppliers to ensure timely deliveries and work completion.
• liaison between the Project Manager, subcontractors, suppliers, and other stakeholders.
• Facilitate regular project meetings and ensure that meeting minutes are documented and distributed.
• Keep all stakeholders informed about project progress and any changes to the plan.
• Assist in tracking cost changes and monitor project budgets, expenses and financial reports.
• Assist in resolving any quality-related issues that may arise during construction.
• Collaborate with the Safety Officer to ensure that safety procedures and regulations are followed on the construction site.
• Identify and report potential risks or issues that may impact project timelines or budgets.
• Assist in obtaining necessary permits and approvals for the project.
• Ensure compliance with local building codes and regulations.
• Any other ad-hoc duties as assigned by the immediate supervisor/ management/ superior/ Project Management

Requirement:

• At least 2 years’ previous work experience, preferably in a Building construction related field
• Previous experience in a construction-related role is advantageous.
• Proficiency in project management software and Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Knowledge of construction industry practices, regulations, and standards.
• Good team player with ability to work with the team and handle multiple projects
• Committed, positive attitude and able to handle projects independently
• Able to work in a fast-paced and busy environment
• Aluminium and glazing Facade experience will be an added advantage