Project Coordinator

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

ES RECRUITMENT PTE. LTD. is seeking an entry-level Project Coordinator to assist with planning, coordinating, and executing projects to ensure timely delivery.

The role supports scope definition, timelines, milestones, and deliverables, and requires strong organizational and multitasking abilities. You will coordinate activities, track progress, prepare status updates, and liaise with internal teams and vendors.

Qualifications

• Proficient in organizing tasks, schedules, and priorities.
• Ability to manage multiple deadlines and dependencies effectively.
• Willingness to learn and follow established processes.

Responsibilities

• Assist Project Managers in planning, coordinating, and executing projects to ensure timely and successful delivery.
• Support the definition of project scope, objectives, timelines, milestones, and deliverables.
• Coordinate project activities, tasks, timelines, and dependencies to ensure smooth and efficient project execution.
• Track project progress and follow up with team members on outstanding tasks, deliverables, and deadlines.
• Organize project meetings, prepare agendas and relevant materials, record meeting minutes, and follow up on action items.
• Prepare and distribute project status updates, progress reports, and other project-related documentation to relevant stakeholders.
• Monitor project deliverables to ensure they meet agreed requirements, timelines, and quality standards.
• Assist in identifying project risks, issues, and potential delays, and escalate them to the Project Manager where appropriate.
• Facilitate communication and collaboration among project team members, ensuring everyone has a clear understanding of their tasks, responsibilities, and deadlines.
• Coordinate with internal departments, external partners, and vendors to support project activities and ensure timely completion of deliverables.
• Assist in resolving project-related issues and conflicts by coordinating with relevant team members and escalating matters when necessary.
• Maintain accurate and organized project documentation, schedules, trackers, and records throughout the project lifecycle.
• Support project planning, reporting, and administrative activities, as well as other ad-hoc projects and tasks as assigned.

Skills

Organizational skills

Multitasking

Deadline management

Education

Diploma or equivalent

Job description

Job Description

• Assist Project Managers in planning, coordinating, and executing projects to ensure timely and successful delivery.
• Support the definition of project scope, objectives, timelines, milestones, and deliverables in collaboration with project teams and stakeholders.
• Coordinate project activities, tasks, timelines, and dependencies to ensure smooth and efficient project execution.
• Track project progress and follow up with team members on outstanding tasks, deliverables, and deadlines.
• Organize project meetings, prepare agendas and relevant materials, record meeting minutes, and follow up on action items.
• Prepare and distribute project status updates, progress reports, and other project-related documentation to relevant stakeholders.
• Monitor project deliverables to ensure they meet agreed requirements, timelines, and quality standards.
• Assist in identifying project risks, issues, and potential delays, and elevate them to the Project Manager where appropriate.
• Facilitate communication and collaboration among project team members, ensuring everyone has a clear understanding of their tasks, responsibilities, and deadlines.
• Coordinate with internal departments, external partners, and vendors to support project activities and ensure timely completion of deliverables.
• Assist in resolving project-related issues and conflicts by coordinating with relevant team members and escalating matters when necessary.
• Maintain accurate and organized project documentation, schedules, trackers, and records throughout the project lifecycle.
• Support project planning, reporting, and administrative activities, as well as other ad-hoc projects and tasks as assigned.

Job Requirements

• Minimum local Diploma or equivalent.
• Strong organizational and multitasking skills, with the ability to manage multiple tasks, deadlines, and priorities effectively.
• Proactive, responsible, and able to follow up effectively on tasks and deadlines.
• Entry-level candidates and fresh graduates are welcome to apply. Training and guidance will be provided.