IT Project Coordinator (Singaporean Only)

APBA TG HUMAN RESOURCE PTE. LTD.; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

APBA TG HUMAN RESOURCE PTE. LTD. is seeking a detail‑oriented IT Project Coordinator to support planning, scheduling, reporting and governance for enterprise IT projects in Singapore.

You will collaborate with project managers, engineers and vendors to ensure timelines, risks and documentation are properly tracked and maintained. The role requires strong organisational and communication skills, the ability to manage multiple tasks, and proficiency in MS Office.

Qualifications

• Diploma or Bachelor's Degree in Information Technology, Computer Science, or related discipline.
• Strong organisational, coordination, and time management skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks, track deadlines, and follow up on outstanding matters.
• Good attention to detail in documentation and reporting.

Responsibilities

• Support the planning, coordination, tracking, and administrative activities of IT projects.
• Coordinate with Project Managers, Technical Leads, Engineers, Vendors, and Stakeholders to ensure activities, schedules, documentation and communications are managed and tracked.
• Coordinate daily project activities and support project execution.
• Track project progress, action items, milestones, and deliverables.
• Support project scheduling, meeting coordination, and resource planning.
• Prepare and maintain project documentation, reports, and trackers.
• Assist in monitoring project timelines and highlighting potential delays or risks.
• Coordinate with internal teams, external vendors, and stakeholders on project matters.
• Follow up on outstanding tasks, approvals, and action items.
• Arrange project meetings, workshops, and discussions.
• Prepare meeting agendas, presentation materials, and minutes of meeting (MOM).
• Track meeting action items and ensure timely follow-up.
• Facilitate communication between project teams and stakeholders.
• Support project status reporting and management updates.
• Maintain the project documentation repository and version control.
• Support the preparation of weekly and monthly project reports, project schedules and trackers, risk and issue logs, change request records, deployment schedules, governance presentation slides.
• Ensure project documents are updated and properly organised.
• Support compliance with project governance processes and procedures.
• Assist in tracking approvals, sign-offs, and submission deadlines.
• Ensure proper documentation for audits, reviews, and project milestones.
• Support coordination for project reviews, testing activities, and deployment preparation.
• Work closely with Software Engineers, System Engineers, Infrastructure Teams, IT Security Teams, Vendors and external parties.
• Assist in coordinating testing schedules, deployment activities, and operational support tasks.
• Support incident tracking and escalation coordination when required.

Skills

Strong organizational skills

Communication skills

Time management

MS Office proficiency

Stakeholder coordination

Documentation & reporting

Education

Diploma or Bachelor's Degree in IT/CS

Tools

MS Office (Excel/Word/PowerPoint)

Job description

Responsibilities:

• Support the planning, coordination, tracking, and administrative activities of IT projects.
• Work closely with Project Managers, Technical Leads, Engineers, Vendors, and Stakeholders to ensure project activities, schedules, documentation and communications are properly managed and tracked.
• Coordinate daily project activities and support project execution.
• Track project progress, action items, milestones, and deliverables.
• Support project scheduling, meeting coordination, and resource planning.
• Prepare and maintain project documentation, reports, and trackers.
• Assist in monitoring project timelines and highlighting potential delays or risks.
• Coordinate with internal teams, external vendors, and stakeholders on project matters.
• Follow up on outstanding tasks, approvals, and action items.
• Arrange project meetings, workshops, and discussions.
• Prepare meeting agendas, presentation materials, and minutes of meeting (MOM).
• Track meeting action items and ensure timely follow-up.
• Facilitate communication between project teams and stakeholders.
• Support project status reporting and management updates.
• Maintain the project documentation repository and version control.
• Support the preparation of weekly and monthly project reports, project schedules and trackers, risk and issue logs, change request records, deployment schedules, governance presentation slides.
• Ensure project documents are updated and properly organised.
• Support compliance with project governance processes and procedures.
• Assist in tracking approvals, sign-offs, and submission deadlines.
• Ensure proper documentation for audits, reviews, and project milestones.
• Support coordination for project reviews, testing activities, and deployment preparation.
• Work closely with Software Engineers, System Engineers, Infrastructure Teams, IT Security Teams, Vendors and external parties.
• Assist in coordinating testing schedules, deployment activities, and operational support tasks.
• Support incident tracking and escalation coordination when required.

Requirements:

• Diploma or Bachelor's Degree in Information Technology, Computer Science, or a related discipline.
• Strong organisational, coordination, and time management skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks, track deadlines, and follow up on outstanding matters.
• Good attention to detail in documentation and reporting.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Ability to work collaboratively with technical teams, vendors, and stakeholders.
• Willingness to learn about IT projects, system implementation, and IT operations.
• Candidates with experience in project coordination, project administration, IT operations, or system implementation will have an added advantage.
• Experience supporting enterprise IT projects or working in a large-scale, mission-critical environment would be beneficial.

Please take note that only shortlisted candidate will be contacted. Thank you.