Project Coordination Specialist - Admin & Client Support

KUBRA INC PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

KUBRA INC PTE. LTD. is seeking an Admin Support to assist in the day-to-day administration of projects. You will work closely with the design team, account leads, and external vendors to coordinate deliverables, manage client communications, and keep information up to date across ongoing work.

You will help translate client requests into actionable tasks, track progress, and ensure timely updates and consistent submissions across projects.

Qualifications

• At least 1 year of experience in a coordination, account support, or administrative role.
• Strong organisational skills and ability to manage multiple tasks across different projects.
• Clear and professional communication skills, both written and verbal.
• Comfortable working with designers, clients, and external vendors.
• Detail-oriented with the ability to track progress and spot inconsistencies.
• Proactive with strong follow-up discipline.
• Able to take instructions, execute accurately, and provide timely updates.
• Familiar with project management tools.
• Experience supporting multiple brands or accounts concurrently.

Responsibilities

• Coordinate with internal and external design teams to ensure deliverables are produced on time.
• Support communication between account managers and clients, including follow-ups, updates, and clarifications.
• Assist in translating client requests into clear, actionable tasks for the design and execution teams.
• Track progress of assigned deliverables and provide regular updates to PIC.
• Ensure all information related to projects (timelines, status, changes) is accurate and up to date.
• Follow up with relevant teams to ensure tasks are progressing as planned.
• Flag delays, gaps, or misalignment early and escalat[e] to account manager where necessary.
• Support in organising files, assets, and documentation across projects.
• Assist in maintaining consistency across deliverables and ensuring requirements are met before submission.

Skills

Coordination

Account support

Administrative support

Communication

Organization

Follow-up discipline

Multitasking

Documentation

Tools

Project management tools

Job description

KUBRA INC PTE. LTD. is seeking an Admin Support to assist in the day-to-day administration of projects. You will work closely with the design team, account leads, and external vendors to coordinate deliverables, manage client communications, and keep information up to date across ongoing work.

You will help translate client requests into actionable tasks, track progress, and ensure timely updates and consistent submissions across projects.