Project Coordination Assistant – Halal Certification & Compliance / Central - 5 days [0580]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 27,000 - 33,000; Full time

Benefits offered by this job

5-day work week

Office near Clarke Quay MRT

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Special Projects & Admin Assistant in Singapore to support Consultants in planning, executing, and overseeing projects.

You will ensure projects are completed on time while meeting quality standards, and you will also manage daily administrative tasks and coordinate office activities to help the organization achieve its objectives. Requirements include a Diploma in Business or related field and at least 1 year of admin/HR experience, plus

Qualifications

• Diploma in Business or related field required.
• At least 1 year of administrative, HR or related experience.
• Familiarity with computer systems or software for data entry and social media applications for basic marketing purposes.

Responsibilities

• Assist Consultants with planning, tracking and executing project tasks, including monitoring progress and maintaining documentation.
• Coordinate with clients, internal teams and external vendors to maintain project schedules and resources.
• Prepare presentations and reports for project progress and conclusions; edit notes and minutes as needed.
• Compile market/industry information and trends to support consultants.
• Organize and maintain files and ensure critical information is easily accessible.
• Coordinate meetings/events such as workshops and conferences and liaise with vendors.

Skills

Data entry

Social media

Education

Diploma in Business or related field

Job description

• Working Days: 5 Days [Monday - Friday]
• Working Hours: 8.30am - 5.30pm
• Salary: $2,400 - $3,000 + AWS
• Office Near Near Clarke Quay MRT

Summarize:

1. The Special Projects & Admin Assistant will be supporting the Consultants in the planning, executing, and overseeing the projects within the organization.
2. Ensure that projects are completed on time while meeting the quality standards.
3. The role will also manage daily administrative tasks, coordinate office activities, and support the organisation in achieving its objectives.

Requirements:

• Minimum a Diploma in Business or other closely related fields
• Must have at least 1 year relevant experience in administrative, human resource or related roles.
• Familiarity with computer system or software for data entry, and social media applications for basic marketing purpose.

Job Scopes:

1. Assist Consultants with planning, tracking and executing project tasks which include monitoring project progress, follow-up and maintain documentation
2. Works closely with clients, internal teams and external vendors to maintain project schedule and resource
3. Plan and prepare presentations for the pursuit of project progress and conclusion
4. Assist Consultants to prepare, edit and format reports, meeting minutes / notes, and presentation.
5. Assist Consultants to compile market / industry information and trends
6. Organize and maintain files, ensuring critical information is easily accessible
7. Assist Consultants to organise meetings / events eg. workshops, conferences
8. Co-ordinates office maintenance with appropriate vendors
9. Assist to manage office supplies inventory & places order through the appointed vendors.
10. Assist to manage & coordinate postal / courier services
11. Assist to manage the cleanliness of the office.
12. Handle request & queries promptly & appropriately.
13. Assist to manage leave records and schedules of staff and co-workers
14. Assist to manage staff claims & office expenses
15. Assist to manage the training and development of staff and co-workers

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580