Project Claim Admin

VISTEK PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

Vistek Pte Ltd in Singapore seeks a Project Claim Administrator to manage administrative processes for project claims, ensuring accurate documentation, timely submission, verification and follow-up to support approvals and payments.

The role requires a Diploma in Civil Engineering, at least 1 year in project claims administration, and proficiency with MS Office. Knowledge of AutoCAD is a plus, and strong communication and deadline-driven discipline are essential.

Qualifications

• Diploma in Civil Engineering or related engineering discipline.
• At least 1 year of experience in project claims administration.
• Proficiency in Microsoft Office applications.
• Effective communication with multiple stakeholders.
• Ability to meet tight deadlines and manage workload.

Responsibilities

• Prepare and compile claim documents, invoices, and supporting evidence to ensure accurate and compliant submissions.
• Verify claim details against contracts and work completion records to confirm validity and accuracy.
• Check and validate subcontractor claims to ensure alignment with job completion status.
• Maintain organized records of submitted claims, approvals, pending payments, and follow up on missing or incomplete documents.
• Monitor claim status and proactively follow up with clients and stakeholders on approvals and payment progress.
• Communicate effectively with project managers, finance teams, subcontractors, and clients to resolve claim disputes or clarifications.
• Maintain a tracking system for outstanding payments and expected claim receipts to support financial reconciliation.
• Collaborate with project managers to align work completion with claimable amounts and ensure accurate claim submissions.
• Liaise with finance and accounting departments to facilitate payment processing and reconciliation.
• Prepare detailed reports on claims submitted, approved, pending, and rejected to inform management decisions.
• Identify discrepancies in claims and recommend process improvements to enhance claim efficiency.
• Address claim disputes by providing supporting documentation and revising claims as needed based on feedback.
• Document rejected or disputed claims thoroughly for future reference and audit purposes

Skills

MS Office

Communication

Deadline-driven

Teamwork

Education

Diploma in Civil Engineering

Tools

AutoCAD

Job description

Company Overview

Vistek Pte Ltd is a Singapore-based company providing one-stop network infrastructure solutions for telecommunications and underground electrical utilities industries.

Job Summary

A Project Claim Administrator manages the administrative processes of project claims, ensuring accurate documentation, timely submission, verification, and follow-up to support efficient claim approval and payment.

Responsibilities

• Prepare and compile claim documents, invoices, and supporting evidence to ensure accurate and compliant submissions
• Verify claim details against contracts and work completion records to confirm validity and accuracy
• Check and validate subcontractor claims to ensure alignment with job completion status
• Maintain organized records of submitted claims, approvals, pending payments, and follow up on missing or incomplete documents
• Monitor claim status and proactively follow up with clients and stakeholders on approvals and payment progress
• Communicate effectively with project managers, finance teams, subcontractors, and clients to resolve claim disputes or clarifications
• Maintain a tracking system for outstanding payments and expected claim receipts to support financial reconciliation
• Collaborate with project managers to align work completion with claimable amounts and ensure accurate claim submissions
• Liaise with finance and accounting departments to facilitate payment processing and reconciliation
• Prepare detailed reports on claims submitted, approved, pending, and rejected to inform management decisions
• Identify discrepancies in claims and recommend process improvements to enhance claim efficiency
• Address claim disputes by providing supporting documentation and revising claims as needed based on feedback
• Document rejected or disputed claims thoroughly for future reference and audit purposes

Required competencies and certifications

• Diploma in Civil Engineering or related Engineering Discipline
• At least 1 year of relevant experience in project claims administration
• Proficiency in Microsoft Office applications
• Effective communication skills to liaise with multiple stakeholders
• Ability to meet tight deadlines and manage workload independently and within a team

Preferred competencies and qualifications

• Knowledge of AutoCAD drafting

Other Information

Work schedule: 5 Days Work Week, 8.30 AM to 6.00 PM