Claims and Planning Specialist

SPENCER OGDEN PTE. LTD.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

SPENCER OGDEN PTE. LTD. is seeking a Claim and Planning Specialist to prepare and manage contractual claims while developing, monitoring, and analyzing project schedules for water treatment construction projects.

This hybrid role ensures accurate claims, identifies schedule slippages, and supports planning and control activities for timely delivery. The ideal candidate will have 3–8 years of experience in water treatment or EPC/M&E projects, with proficiency in Primavera P6 and MS Project, and

Qualifications

• 3–8 years of experience in water treatment/utility construction.
• Experience in EPC/M&E or industrial plant construction.
• Proficient in schedule development and delay analysis.

Responsibilities

• Identify, evaluate, and prepare contractual claims including EOT, disruption, loss & expense, and variation claims.
• Review project documentation to determine contractual entitlement under FIDIC, PSSCOC, EPC, or project-specific conditions.
• Prepare detailed claim narratives, delay justifications, and substantiation packages.
• Develop and maintain the baseline project schedule using Primavera P6 or MS Project.
• Update and monitor the schedule against actual site progress and project milestones.
• Conduct Critical Path Analysis to identify activities impacting overall project completion.
• Track float usage, logic changes, and emerging delay risks.
• Identify schedule slippages and assess their root causes.
• Support As-Planned vs As-Built, Time Impact Analysis, and Windows Analysis to substantiate claims.
• Collect and maintain project records: daily reports, logs, RFIs, NCRs, test data, progress photos.
• Maintain claims register and schedule variance log.
• Ensure project documentation supports both claims and schedule verification.
• Review contract requirements to identify potential claimable events early.
• Prepare and issue early warning notices or contractual notifications.
• Highlight risks to the Project Manager regarding potential delays, variations, or scope gaps.
• Coordinate with Project Managers, Planning/Scheduler, Engineering & Site Teams, QS/Cost Control, and Procurement.
• Liaise with clients, consultants, and subcontractors on claim and schedule matters.
• Provide technical support in claim justification, schedule updates, and variance analysis.
• Prepare and provide progress report to the client.
• Prepare weekly/monthly reports on schedule deviations, critical path changes, and delay causes.
• Provide management insights on claim opportunities, exposure risks, and recommended actions.
• Present findings during project meetings, integrating claims and schedule analysis.
• Provide progress updates to clients.

Skills

Primavera P6

MS Project

Delay analysis

Stakeholder coordination

Contract review

Documentation

Water treatment knowledge

Job description

Job Summary : The Claim and Planning Specialist is responsible for preparing and managing contractual claims while also developing, monitoring, and analyzing project schedules for water treatment construction projects. This hybrid role ensures accurate claims, identifies schedule slippages, conducts critical path analysis, and supports project planning and control activities to maintain timely project delivery.

Key Responsibilities

Claims Management

• Identify, evaluate, and prepare contractual claims including EOT, disruption, loss & expense, and variation claims.
• Review project documentation to determine contractual entitlement under FIDIC, PSSCOC, EPC, or project-specific conditions.
• Prepare detailed claim narratives, delay justifications, and substantiation packages.

Schedule Development & Monitoring

• Develop and maintain the baseline project schedule using Primavera P6 or MS Project.
• Update and monitor the schedule against actual site progress and project milestones.
• Conduct Critical Path Analysis (CPA) to identify activities impacting overall project completion.
• Track float usage, logic changes, and emerging delay risks.
• Identify schedule slippages and assess their root causes.
• Support As-Planned vs As-Built, Time Impact Analysis (TIA), and Windows Analysis to substantiate claims.

Delay & Disruption Analysis

• Analyze delays affecting water treatment process systems, M&E installation, civil works, and commissioning activities.
• Assess schedule impacts due to:
  • Late design information
  • Material delays
  • Workfront constraints
  • Additional works or rework
  • Interface delays with other trades
• Link delay/disruption events to cause-and-effect justifications for claims.

Documentation & Records Management

• Collect and maintain project records: daily reports, manpower/equipment logs, RFIs, NCRs, SI/VO instructions, delivery records, test & commissioning data, progress photos, inspection records.
• Maintain claims register and schedule variance log.
• Ensure project documentation supports both claims and schedule verification.

Contract Review & Risk Management

• Review contract requirements to identify potential claimable events early.
• Prepare and issue early warning notices or contractual notifications.
• Highlight risks to the Project Manager regarding potential delays, variations, or scope gaps.

Stakeholder Coordination

• Coordinate with Project Managers, Planning/Scheduler, Engineering & Site Teams, QS/Cost Control, and Procurement.
• Liaise with clients, consultants, and subcontractors on claim and schedule matters.
• Provide technical support in claim justification, schedule updates, and variance analysis.
• Prepare and substantiate progress claim to client and certify claim from clients, consultants, and subcontractors on claim

Reporting & Management Support

• Prepare weekly/monthly reports on schedule deviations, critical path changes, and delay causes.
• Provide management insights on claim opportunities, exposure risks, and recommended actions.
• Present findings during project meetings, integrating claims and schedule analysis.
• Prepare and provide progress report to the client

Experience (3-8 years)

• Water treatment / utility construction projects
• EPC, M&E, or industrial plant construction
• Claims, project planning, or project control roles
• Delay analysis experience is a plus

Skills

• Proficiency in Primavera P6, MS Project, and delay analysis methods.
• Strong understanding of construction sequencing, schedule logic, and M&E integration.
• Knowledge of water treatment systems (RO, UF, pumps, tanks, chemical dosing, process piping) is a plus but not a requirement
• Ability to combine claims assessment with schedule monitoring.
• Excellent writing, analytical, and documentation skills.

Core Competencies

• Analytical & detail-oriented
• Strong contractual and schedule awareness
• Critical thinking & problem solving
• Clear communication & coordination skills
• Good documentation discipline
• Ability to work under deadlines and manage multiple responsibilities

Key Performance Indicators

• Accuracy of critical path analysis and schedule monitoring
• Quality and defensibility of claim submissions
• Timeliness of notifications and filings
• Recovery of contractual entitlement
• Compliance with contract and project requirements
• Reduction of missed delay/variation events
• Integration of schedule data into claims evaluation