Project Assistant

TG Singapore; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

TG Singapore is seeking a proactive Project Coordinator to support daily project activities, track progress, and maintain schedules. You will work with software, infrastructure, IT security teams, and external vendors to ensure timely delivery and clear documentation.

The role emphasizes meeting coordination, reporting, governance, and incident tracking support, requiring strong organization, timely follow-ups, and effective communication among stakeholders.

Job description

• Coordinate daily project activities and support project execution.
• Track project progress, action items, milestones, and deliverables.
• Support project scheduling, meeting coordination, and resource planning.
• Prepare and maintain project documentation, reports, and trackers.
• Assist in monitoring project timelines and highlighting potential delays or risks.
• Coordinate with internal teams, external vendors, and stakeholders on project matters.
• Follow up on outstanding tasks, approvals, and action items.

Meeting & Communication Support

• Arrange project meetings, workshops, and discussions.
• Prepare meeting agenda, presentation materials, and minutes of meeting (MOM).
• Track meeting action items and ensure timely follow-up.
• Facilitate communication between project teams and stakeholders.
• Support project status reporting and management updates.

Documentation & Reporting

• Maintain project documentation repository and version control.
• Support preparation of:
  • Weekly/monthly project reports
  • Project schedules and trackers
  • Risk and issue logs
  • Change request records
  • Governance presentation slides
• Ensure project documents are updated and properly organized.

Project Governance & Compliance

• Support compliance with project governance processes and procedures
• Assist in tracking approvals, sign-offs, and submission deadlines.
• Ensure proper documentation for audits, reviews, and project milestones.
• Support coordination for project reviews, testing activities, and deployment preparation.

Coordination with Technical Teams

• Work closely with:
  • Software Engineers
  • Infrastructure Teams
  • IT Security Teams
  • Vendors and external parties
• Assist in coordinating testing schedules, deployment activities, and operational support tasks.
• Support incident tracking and escalation coordination when required.

Regret to inform that only shortlisted candidates will be notified.