Project Admin & Office Support Specialist

Koyo International Limited; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

Koyo International Limited is seeking a capable Office Administrator in Singapore to support daily office operations and handle ad-hoc tasks. The role involves updating staff records, managing communications, and assisting the project team with monitoring and scheduling.

The ideal candidate has a Diploma or equivalent with at least 3 years of experience in M&E construction or similar environments, and demonstrates initiative, confidentiality, and multitasking ability under pressure.

Qualifications

• Experience in administrative support and office operations.
• Attention to detail and ability to handle confidential information.
• Proactive, responsive, able to multitask and work under pressure.

Responsibilities

• Support the office on administrative matters and ad-hoc orders.
• Update staff information in database and maintain personnel files.
• Handle project insurance and insurance claims.
• Answer calls, receive visitors and provide refreshments.
• Manage office mail, couriers and general correspondence.
• Maintain filing and document retrieval system.
• Monitor deadlines related to equipment and assets maintenance.
• Assist Project Team with monitoring, scheduling and technical detailing.
• Provide ad-hoc support to other departments as assigned.

Skills

Admin support

Data entry

Multitasking

Education

Diploma

Tools

MS Office

Job description

Koyo International Limited is seeking a capable Office Administrator in Singapore to support daily office operations and handle ad-hoc tasks. The role involves updating staff records, managing communications, and assisting the project team with monitoring and scheduling.

The ideal candidate has a Diploma or equivalent with at least 3 years of experience in M&E construction or similar environments, and demonstrates initiative, confidentiality, and multitasking ability under pressure.