Project Admin & Records Coordinator

Quek & Quek Civil Engineering Pvt Ltd; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Quek & Quek Civil Engineering Pvt Ltd in Singapore seeks an organised Administrative Assistant to support project and office administration. You will prepare, file and organise documents, manage staff records and assist with meeting logistics to keep operations running smoothly.

Proficiency with MS Word and Excel is expected; ability to handle multiple tasks and meet deadlines; you will greet visitors, answer calls and ensure filing systems are up to date.

Qualifications

• Strong attention to detail and effective document handling.
• Proficient in Microsoft Word and Excel for office tasks.
• Able to manage multiple tasks and meet deadlines.

Responsibilities

• Prepare, compile and organise project-related documents.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Coordinate with internal departments to obtain required information and documentation.
• Assist with document formatting, presentation, printing, scanning and compilation.
• Maintain proper digital and physical filing systems and ensure records are kept up to date.
• Track document validity and follow up on updated certificates or information where required.
• Support time-sensitive document submissions and administrative deadlines.
• Attend to visitors and incoming telephone calls.
• Receive and distribute incoming mail, courier items and documents.
• Assist with meeting room arrangements and refreshments for visitors.
• Provide general administrative support including printing, filing and document preparation.
• Assist with other ad-hoc duties as assigned.

Skills

MS Word,

MS Excel

Attention to detail

Document organisation

Multitasking

Deadline-driven

Independent working

Education

O Level / Nitec or equivalent

Job description

Quek & Quek Civil Engineering Pvt Ltd in Singapore seeks an organised Administrative Assistant to support project and office administration. You will prepare, file and organise documents, manage staff records and assist with meeting logistics to keep operations running smoothly.

Proficiency with MS Word and Excel is expected; ability to handle multiple tasks and meet deadlines; you will greet visitors, answer calls and ensure filing systems are up to date.