Project Administration & Coordination Specialist

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore is seeking a capable Project Coordinator to support project administration and coordination across teams, clients, and suppliers.

The role involves managing documentation, schedules, and financial paperwork to contribute to timely project delivery. You will liaise with project managers and external partners, ensuring compliant record-keeping and smooth collaboration. This is a hands-on role in a dynamic, multi-project environment with exposure to tender

Qualifications

• Diploma in Business Administration, Office Management, or a related field.

Responsibilities

• Coordinating and scheduling project meetings, site visits, and inspections.
• Maintaining and organising project documentation, including contracts, permits, drawings, and correspondence.
• Preparing project reports, progress updates, and administrative records.
• Managing project calendars and deadlines to ensure timely completion of tasks.
• Supporting communication between project teams, clients, contractors, and suppliers.
• Processing invoices, purchase orders, and other financial documentation related to projects.
• Assisting with the preparation of tender documents and project proposals.
• Maintaining project filing systems and ensuring compliance with record-keeping procedures.
• Supporting project managers with administrative requirements and data compilation.
• Liaising with relevant authorities and stakeholders on project-related matters.

Education

Diploma in Business Administration, Office Management, or a related field

Job description

TRUST RECRUIT PTE. LTD. in Singapore is seeking a capable Project Coordinator to support project administration and coordination across teams, clients, and suppliers.

The role involves managing documentation, schedules, and financial paperwork to contribute to timely project delivery. You will liaise with project managers and external partners, ensuring compliant record-keeping and smooth collaboration. This is a hands-on role in a dynamic, multi-project environment with exposure to tender