Project Admin & Document Control Specialist

P-CON MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

P-CON MANAGEMENT PTE. LTD. in Singapore is seeking an entry-level document control assistant to support a project delivery team.

You will coordinate project files, prepare progress reports, arrange meetings and maintain comprehensive document records, ensuring completeness and accuracy per QA/QC procedures. The role emphasizes independent work with minimal supervision, strong organization, and excellent communication with team members, clients, and stakeholders.

Qualifications

• Fresh graduates are encouraged to apply.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Strong organizational skills to manage large volumes of documents.
• Good communication and coordination with team members and stakeholders.

Responsibilities

• Perform multiple, related document controls tasks and apply procedures.
• Escalate complex problems and exchange information on assignments.
• Coordinate project files, prepare progress reports, and arrange meetings.
• Maintain project documentation and QA/QC standards.
• Track incoming/outgoing documents for electronic and hardcopy.
• Maintain registers for submittals and project documentation.
• Ad-hoc administrative duties as required.

Skills

Document control

Organizational skills

Inter-personal communication

Prioritization

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

P-CON MANAGEMENT PTE. LTD. in Singapore is seeking an entry-level document control assistant to support a project delivery team.

You will coordinate project files, prepare progress reports, arrange meetings and maintain comprehensive document records, ensuring completeness and accuracy per QA/QC procedures. The role emphasizes independent work with minimal supervision, strong organization, and excellent communication with team members, clients, and stakeholders.