Project Admin

5 MASONS PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

5 Masons Pte Ltd is seeking a capable Project Administrator/Coordinator to support project execution in Singapore. You will coordinate tasks, manage schedules, and liaise with customers and vendors to ensure timely delivery and smooth workflow.

The role requires strong organizational skills and the ability to document decisions, timelines, and action items. Responsibilities include breaking down projects, organizing meetings, updating workflows, handling quotations and purchase orders, and

Qualifications

• Experience as a Project Administrator or Project Coordinator.
• Ability to create flowcharts, manage documentation, and maintain schedules.
• Strong organizational and time-management skills.

Responsibilities

• Coordinate project tasks by breaking down projects into manageable activities with clear timeframes to meet deadlines.
• Schedule and organize regular meetings, documenting decisions, assigned tasks, and next steps to maintain project progress.
• Develop and update workflows to optimize project processes and team collaboration.
• Process quotations and issue purchase orders accurately to support procurement and project needs.
• Communicate effectively with customers and vendors to clarify quotations and coordinate deliveries.
• Perform administrative duties that support project coordination and team efficiency.

Skills

Project coordination

Documentation management

Time management

Team collaboration

Tools

Flowcharting tools

Job description

Company Overview

5 Masons Pte Ltd is founded by experienced design and construction professionals aiming to deliver commercial-level standards across projects, from large industrial buildings to HDB homes.

Job Summary

Support project execution by coordinating tasks, managing schedules, and liaising with customers and vendors to ensure timely delivery and smooth workflow.

Responsibilities

• Coordinate project tasks by breaking down projects into manageable activities with clear timeframes to meet deadlines
• Schedule and organize regular meetings, documenting decisions, assigned tasks, and next steps to maintain project progress
• Develop and update workflows to optimize project processes and team collaboration
• Process quotations and issue purchase orders accurately to support procurement and project needs
• Communicate effectively with customers and vendors to clarify quotations and coordinate deliveries
• Perform administrative duties that support project coordination and team efficiency

Preferred competencies and qualifications

• Experience working as a Project Administrator, Project Coordinator, or in a similar role
• Proficiency in creating flowcharts, managing project documentation, and maintaining schedules
• Strong organizational and time-management skills to prioritize tasks and meet deadlines
• Ability to collaborate effectively within a team environment