Project Admin

5 Masons Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

5 Masons Pte Ltd in Singapore is seeking a proactive Project Coordinator to support project execution. You will help coordinate tasks, manage schedules, and liaise with customers and vendors to ensure timely delivery and smooth workflow.

The role emphasizes strong organization, effective communication, and teamwork to maintain project progress and procurement support. A candidate with proven experience in project administration will thrive in this collaborative environment.

Qualifications

• Experience working as a Project Administrator, Project Coordinator, or similar role.
• Proficiency in creating flowcharts, managing project documentation, and maintaining schedules.
• Strong organizational and time-management skills to prioritize tasks and meet deadlines.
• Ability to collaborate effectively within a team environment.

Responsibilities

• Coordinate project tasks by breaking down projects into manageable activities with clear timeframes to meet deadlines
• Schedule and organize regular meetings, documenting decisions, assigned tasks, and next steps to maintain project progress
• Develop and update workflows to optimize project processes and team collaboration
• Process quotations and issue purchase orders accurately to support procurement and project needs
• Communicate effectively with customers and vendors to clarify quotations and coordinate deliveries
• Perform administrative duties that support project coordination and team efficiency

Skills

Project Admin / Coordinator

Flowcharts

Documentation

Scheduling

Time management

Teamwork

Job description

Company Overview

5 Masons Pte Ltd is founded by experienced design and construction professionals aiming to deliver commercial-level standards across projects, from large industrial buildings to HDB homes.

Job Summary

Support project execution by coordinating tasks, managing schedules, and liaising with customers and vendors to ensure timely delivery and smooth workflow.

Responsibilities

• Coordinate project tasks by breaking down projects into manageable activities with clear timeframes to meet deadlines
• Schedule and organize regular meetings, documenting decisions, assigned tasks, and next steps to maintain project progress
• Develop and update workflows to optimize project processes and team collaboration
• Process quotations and issue purchase orders accurately to support procurement and project needs
• Communicate effectively with customers and vendors to clarify quotations and coordinate deliveries
• Perform administrative duties that support project coordination and team efficiency

Preferred competencies and qualifications

• Experience working as a Project Administrator, Project Coordinator, or in a similar role
• Proficiency in creating flowcharts, managing project documentation, and maintaining schedules
• Strong organizational and time-management skills to prioritize tasks and meet deadlines
• Ability to collaborate effectively within a team environment