Project Admin

FP (SIN) PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

FP (SIN) PTE. LTD. in Singapore is seeking a proactive Project Administrator to support project managers and the project team, ensuring smooth project administration at our Woodlands site.

You will prepare, track and file project documents, coordinate with suppliers, subcontractors and clients in English and Mandarin, and update schedules and records in Excel. The role runs on a 5.5-day week (Mon–Fri 8am–5pm, Sat 8am–12noon).

Qualifications

• Mandarin and English fluency required for liaising with Mandarin-speaking stakeholders.
• Proficient in Microsoft Word and Excel.
• Diploma in any discipline or related experience; fresh graduates welcome.
• Experience in construction, engineering or project administration is advantageous.
• Strong communication and organisational skills.
• Detail-oriented and able to multitask under deadlines.
• Positive attitude and team-player mindset.

Responsibilities

• Provide administrative support to project managers and the project team.
• Prepare, track and file project documents, including submissions, reports, drawings and correspondence.
• Coordinate with suppliers, subcontractors and clients, in English and Mandarin.
• Update project schedules, trackers and records in Excel.
• Arrange site and delivery schedules and support logistics.
• Perform other ad-hoc duties assigned by your supervisor or management.

Skills

Mandarin & English fluency

Communication skills

Organisational skills

Detail-oriented

Team player

Multitasking

Education

Diploma in any discipline

Tools

Microsoft Word

Microsoft Excel

Job description

What you'll do

• Provide administrative support to project managers and the project team.
• Prepare, track and file project documents, including submissions, reports, drawings and correspondence.
• Coordinate with suppliers, subcontractors and clients, in English and Mandarin.
• Update project schedules, trackers and records in Excel.
• Arrange site and delivery schedules and support the team on logistics.
• Perform other ad-hoc duties assigned by your supervisor or management.

What we're looking for

• Able to speak Mandarin and English fluently (needed to liaise with Mandarin-speaking suppliers, workers and clients).
• Proficient in Microsoft Word and Excel.
• [Diploma in any discipline / relevant experience of X years; fresh graduates welcome].
• Experience in construction, engineering or project administration is an advantage.
• Good communication and organisational skills.
• Detail-oriented, responsible and able to multitask under deadlines.
• A positive attitude and team-player mindset.

Working arrangements

5.5-day work week, Monday to Friday 8am to 5pm, Saturday 8am to 12noon Project site locate at Woodlands.