Programme Operations Executive (Academic Scheduling) 1 year contract

RecruitPedia Pte Ltd; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

RecruitPedia Pte Ltd in Singapore is seeking an Operations Coordinator to support academic scheduling, resource planning, and regulatory compliance across our private education programs. The role focuses on coordinating timetables, classrooms, lecturers, and associated admin processes to ensure smooth course delivery.

You will work with the School's leadership to deploy faculty, manage vendor services, and maintain timely documentation for audits, with weekend/evening support as needed.

Qualifications

• Bachelor-level qualification in business/education administration or related field.
• 1–2 years in academic operations, course administration, scheduling, or related sector preferred.
• Strong organisational, coordination, and administrative capabilities with attention to detail.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills for collaboration with stakeholders.
• Proficient in Microsoft Office, especially Excel.
• Experience with timetabling, scheduling, student management, or resource planning systems is advantageous.
• Willingness to support operational needs during weekends/evenings when required.

Responsibilities

• Coordinate and maintain course schedules within the SMS based on academic requirements.
• Develop and publish accurate timetables within established timelines.
• Support faculty deployment planning with leadership.
• Communicate timetable changes to stakeholders in a timely manner.
• Coordinate outsourced lecturer services including placements, contracts, and payroll.
• Plan and optimise allocation of classrooms, laboratories, lecturers, and other resources.
• Maintain course, module and lecturer data in the SMS and related platforms.
• Organise onboarding for new Associate Lecturers.
• Implement regulatory, quality assurance, and statutory updates affecting programmes.

Skills

Organizational skills

Coordination

Administrative skills

Communication skills

Time management

Excel

SMS / timetabling systems

Education

Bachelor's Degree / Diploma in Business Management or related

Tools

Excel

Student Management System (SMS)

Timetabling systems

Resource planning software

Job description

Contract Duration: 1-year renewable contract, with possibility of extension or permanent conversion based on performance and organizational requirements.

Employer is in private education. Location in central, will move to Paya Lebar ( near to MRT ) in 2027.

Key Responsibilities

Course Planning & Scheduling

• Coordinate and maintain course schedules within the Student Management System (SMS) based on approved academic programme requirements.
• Develop and publish accurate course timetables within established timelines.
• Partner with the School's leadership team to support faculty and Associate Lecturer deployment planning.
• Ensure timely communication of timetable changes and scheduling updates to all stakeholders.
• Manage outsourced lecturer services, including coordination of placements, contract administration, and payroll processing.

Resource Planning & Academic Administration

• Plan and optimize the allocation of classrooms, laboratories, lecturers, and other teaching resources to ensure smooth course delivery.
• Maintain accurate course, module, and lecturer information within the Student Management System and related platforms.
• Administer and update the centralized database of Associate Lecturers, including teaching approvals and module assignments.
• Organize onboarding and briefing sessions for newly appointed Associate Lecturers.
• Work closely with internal stakeholders to implement regulatory, quality assurance, and statutory updates affecting academic programmes and teaching staff.

Examination Coordination

• Collaborate with the Examination Office to develop and implement examination schedules for assigned modules.
• Ensure examination planning is completed accurately and within stipulated timelines.

Compliance & Documentation

• Maintain comprehensive and accurate records to support regulatory and EduTrust compliance requirements.
• Ensure academic and operational documentation is properly managed and readily available for audit and quality assurance purposes.

Requirements

• Bachelor's Degree/Diploma in Business Management, Operations Management, Education Administration, or a related discipline.
• Prefer 1-2 years of relevant experience in academic operations, course administration, scheduling, or the Private Education sector.
• Strong organizational, coordination, and administrative capabilities with excellent attention to detail.
• Ability to work independently while effectively managing multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills with the ability to collaborate with both internal and external stakeholders.
• Customer-focused mindset with a proactive and solution-oriented approach.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience with timetabling, scheduling, student management, or resource planning systems will be advantageous.
• Willingness to support operational needs during weekends and occasional evenings when required.