[0580] Senior Executive / Executive (Academic Planner) - Private / Higher Education - Up to $4.2k

The Supreme HR Advisory Pte. Ltd.; Singapore; Sur place; SGD 33 000 - 47 000; Plein temps

Résumé du poste

The Supreme HR Advisory Pte. Ltd. is seeking an Academic Operations Coordinator to oversee course scheduling, resource planning and overall academic operations in a dynamic private education setting.

Based in a Central Singapore location with planned relocation to Paya Lebar / Tai Seng around Q2 2027, the role requires coordinating lecturers, rooms and examinations to ensure timely delivery of courses. Weekend/evening hours may be required to support operational needs.

Qualifications

• Degree in any discipline, preferably in Business Management or Operations Management.
• 1-2 years of relevant experience in private education.
• Proficient in Microsoft Office.
• Experience using scheduling or timetabling systems is a plus.
• Willingness to work weekends and occasional evenings.

Responsabilités

• Set up and maintain course schedules in the SMS based on approved course information.
• Generate and release accurate course timetables within agreed timelines and communicate changes promptly.
• Coordinate with the Assistant Head of School on deployment of full-time academics and Associate Lecturers.
• Liaise with vendors on outsourced services, including lecturer placement, contract issuance and payroll processing.
• Plan and manage rooms, laboratories and lecturer resources using the Scheduling System.
• Maintain accurate course and module information across the SMS and other systems.
• Maintain the central database of approved Associate Lecturers and their authorised modules.
• Conduct briefings for newly approved lecturers as required.
• Liaise with ODQA on statutory updates affecting courses and Associate Lecturers; implement changes.
• Liaise with Examination Centre to plan exam schedules for modules during blocks.
• Maintain records to support EduTrust Certification compliance.

Connaissances

Microsoft Office

Scheduling systems

Formation

Degree in any discipline (preferably Business Management/Operations Management)

Outils

SMS (Student Management System)

Scheduling System

Description du poste

Salary: $3,000 - $4,200

Working Days: 5 days

Working Hours: Mon-Thurs, 8.30am-6.00pm / Fri, 8.30am-5.30pm

Location: Central (relocating to Paya Lebar / Tai Seng area around Q2 2027)

The role is responsible for course scheduling, resource planning and academic operations, ensuring courses, lecturers, rooms and examinations are accurately coordinated and delivered on schedule.

Responsibilities

• Set up and maintain course schedules in the Student Management System (SMS) based on approved course information.
• Generate and release accurate course timetables within agreed timelines, and communicate schedule changes promptly to relevant stakeholders.
• Coordinate with the Assistant Head of School on the deployment of full-time academics and Associate Lecturers.
• Liaise with vendors on outsourced services, including lecturer placement, contract issuance and payroll processing.
• Plan and manage rooms, laboratories and lecturer resources using the Scheduling System to support smooth course delivery.
• Maintain accurate and up-to-date course and module information across the SMS and other applicable systems.
• Maintain the central database of approved Associate Lecturers and the modules/courses they are authorised to teach.
• Conduct briefings for newly approved and appointed lecturers where required.
• Liaise with ODQA on statutory updates affecting courses and Associate Lecturers, and implement relevant changes.
• Liaise with the Examination Centre to plan examination schedules for assigned modules during each examination block.
• Maintain complete and accurate records and documentation to support compliance with applicable EduTrust Certification requirements.

Requirements

• Degree in any discipline, preferably in Business Management or Operations Management.
• 1-2 years of relevant working experience in the Private Education Industry.
• Proficient in Microsoft Office applications.
• Experience using scheduling, timetabling or resource optimisation systems is an advantage.
• Willingness to work weekends and occasional evenings when operationally required.