[0580] Senior / Student Services Executive (Academic Planner) - Private / Higher Education - Up to $4.2k

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking an Operations Coordinator to oversee course scheduling, resource planning and academic operations, ensuring lecturers, rooms and examinations are coordinated and delivered on time.

The role requires 1–2 years in Private Education, proficiency in MS Office, and familiarity with scheduling/timetabling systems. Weekend work may be required. Central location with relocation planned to Paya Lebar / Tai Seng in 2027.

Qualifications

• Degree in any discipline (preferably Business/Operations).
• 1–2 years in Private Education Industry.
• Proficient in Microsoft Office applications.
• Experience with scheduling, timetabling or resource optimisation systems is an advantage.

Responsibilities

• Course Planning & Scheduling: Set up and maintain course schedules in SMS; Generate and release accurate timetables; Coordinate deployment of academics; Liaise with vendors on lecturer placement and payroll.
• Resource Planning & Data Management: Plan and manage rooms and lecturer resources; Maintain course/module data across SMS and systems; Maintain central Lecturer database; Conduct lecturer briefings; Liaise with ODQA on statutory updates.
• Examination Coordination & Compliance: Plan exam schedules with Examination Centre; Maintain records for EduTrust certification compliance.

Skills

MS Office

Scheduling systems

Flexibility

Education

Bachelor's degree

Tools

SMS

Scheduling System

Job description

Salary: $3,000 - $4,200

Working Days: 5 days

Working Hours: Mon-Thurs, 8.30am-6.00pm / Fri, 8.30am-5.30pm

Location: Central (relocating to Paya Lebar / Tai Seng area around Q2 2027)

The role is responsible for course scheduling, resource planning and academic operations, ensuring courses, lecturers, rooms and examinations are accurately coordinated and delivered on schedule.

Responsibilities

• Course Planning & Scheduling

  Set up and maintain course schedules in the Student Management System (SMS) based on approved course information.

  Generate and release accurate course timetables within agreed timelines, and communicate schedule changes promptly to relevant stakeholders.

  Coordinate with the Assistant Head of School on the deployment of full-time academics and Associate Lecturers.

  Liaise with vendors on outsourced services, including lecturer placement, contract issuance and payroll processing.

• Resource Planning & Data Management

  Plan and manage rooms, laboratories and lecturer resources using the Scheduling System to support smooth course delivery.

  Maintain accurate and up-to-date course and module information across the SMS and other applicable systems.

  Maintain the central database of approved Associate Lecturers and the modules/courses they are authorised to teach.

  Conduct briefings for newly approved and appointed lecturers where required.

  Liaise with ODQA on statutory updates affecting courses and Associate Lecturers, and implement relevant changes.

• Examination Coordination & Compliance

  Liaise with the Examination Centre to plan examination schedules for assigned modules during each examination block.

  Maintain complete and accurate records and documentation to support compliance with applicable EduTrust Certification requirements.

Requirements

• Degree in any discipline, preferably in Business Management or Operations Management.
• 1-2 years of relevant working experience in the Private Education Industry.
• Proficient in Microsoft Office applications.
• Experience using scheduling, timetabling or resource optimisation systems is an advantage.
• Willingness to work weekends and occasional evenings when operationally required.