Executive, education course planning

JOBALLY PTE. LTD.; Singapore; On-site; SGD 47,000 - 60,000; Full time

Job summary

JOBALLY PTE. LTD.

in Singapore is seeking an Executive to oversee education course planning, scheduling and exam coordination, ensuring timetables align with approved course information and stakeholder deadlines. The role requires a degree, 1-2 years in private education, strong organizational skills, independence, and ability to liaise with internal teams and external vendors, with weekend/Evenings as needed.

Qualifications

• Degree in any discipline; Business Management/Ops preferred.
• 1–2 years in private education industry.
• Strong organizational and administrative skills.
• Willingness to work weekends/evenings when required.

Responsibilities

• Set up course schedules in SMS and scheduling system.
• Generate timetables and release to stakeholders.
• Coordinate with Head of School for deployment of staff.
• Liaise with vendors for lecturer placement, contracts, payroll.
• Communicate schedule updates promptly.
• Maintain centralised database of lecturers, modules.
• Input and update course information in SMS and other apps.

Skills

Scheduling systems

Microsoft Office

Organizational skills

Communication

Team player

Customer-oriented

Education

Degree in any discipline

Preferred: Business Management/Ops Management

Tools

SMS

Scheduling system

Office applications

Job description

Executive, education course planning

Course Planning & Scheduling

• Set up the overall course schedule in the Student Management System based on approved course information from the School.
• Generate accurate course timetables using the scheduling system and release them to relevant stakeholders within the agreed timeframe.
• Work with the Assistant Head of School for deployment of full-time academics and Associate Lecturers.
• Communicate accurate schedule updates promptly to relevant stakeholders whenever changes occur.
• Liaise with vendors on outsourced services, including lecturer placement, contract issuance and payroll processing.

Resource Planning & Data Management

• Plan and manage resources, including rooms, laboratories and lecturers, using the Scheduling System to support smooth delivery of courses.
• Input, maintain and update course information to Student Management System (SMS) and I or other applicable applications.
• Maintain up-to-date centralised database of registered Associate Lecturers, modules and courses they are approved to teach.
• Conduct for briefings for newly approved and appointed lecturers as required.
• Liaise with ODQA to obtain and implement statutory updates affecting courses and Associate Lecturers.

Exams

• Liaise with Examination Centre to plan examination schedules for assigned modules in each examination block.

Requirements

• Degree in any discipline, preferably in Business Management/Ops Management.
• 1-2 years of relevant working experience in the Private Education Industry.
• Meticulous with strong organizational and administrative skills.
• Self-motivated and able to work independently.
• A strong team player with customer-oriented mindset.
• Stronge communication skills with the ability to liaise effectively with internal and external stakeholders.
• Able to prioritise multiple tasks, meet deadlines and maintain accuracy under pressure in a fast-paced work environment.
• Proficient in Microsoft Office applications.
• Experience using scheduling, timetabling or resource optimisation systems is an advantage.
• Willingness to work on weekends and occasional evenings when operationally required.

EA License No : 18C9228 REG No :R1324979 (Woo Kum Yoke)