Production Admin

Brenntag; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

Brenntag is seeking an operations support professional in Singapore to manage SAP-based transactions, production planning coordination, and warehouse activities. The role includes generating production orders, tracking orders to closure, and ensuring accurate inventory updates in WHM systems.

You will also liaise with import agents and support QA/QC processes. The position requires attention to detail, cross-functional coordination, and the ability to handle documentation, reports, and

Responsibilities

• Prepare and raise write-off forms for management approval and perform SAP transactions with proper audit filing.
• Create cases in Salesforce for issues relating to receiving discrepancies or goods movement.
• Perform stock transfers (BIN to BIN) in SAP and conduct Goods Receipt for White Oil bulk deliveries with correct batch, shipping, and quantity details.
• Coordinate with import agents to ensure timely arrival of raw materials and bulk goods for production.
• Generate production orders from weekly schedules and track them to closure, updating WHM inventory accordingly.
• Track production orders to closure and ensure inventory is accurately updated in WHM systems.
• Lead the weekly Production Meeting, provide updates on drumming progress, and align production timelines with delivery dates.
• Monitor warehouse and production equipment stock levels; raise PR for operational items and equipment.
• Update Daily Filling Reports and maintain records of production activities.
• Perform GR for indirect purchase orders including services, maintenance and storage.
• Prepare forklift checklist monthly, share with team, and distribute copies to operators.
• Create monthly OT lists for Warehouse and Production teams and upload attendance forms for toolbox meetings and safety sessions.
• Provide translation and coordination support to Operations when needed and follow up with QA/QC on Blending Forms.
• Develop and maintain Work Instructions for operational processes and request quotations from suppliers.
• Monitor availability of empty drums and track monthly disposal of waste or obsolete items.
• Generate and extract weekly SAP QI reports and maintain maintenance checklists for equipment.
• Provide cover for colleagues during absences and perform any other duties as assigned by the Manager.

Job description

Duties and Responsibilities:

• Prepare and raise write-off forms for management approval. Perform corresponding SAP transactions and ensure proper filing for audit purposes.

• Create cases in Salesforce for any issues related to receiving discrepancies or goods movement.

• Perform stock transfers (BIN to BIN) in the SAP system.

• Conduct Goods Receipt in SAP for White Oil bulk deliveries, ensuring the batch number, shipping details, and quantity match system records.

• Coordinate with import agents to monitor and ensure timely arrival of raw materials and bulk goods for production.

• Generate production orders based on the weekly schedule provided in the Production Planning files. To follow up with the production order until closed stage. And to follow up with stock into WHM inventory.

• Track production orders through to closure and ensure inventory is updated accurately in the WHM system.

• Perform flushing, gain, and loss transactions in accordance with the production plan.

• Lead the weekly Production Meeting, provide updates on drumming progress, and review the production schedule.

• Work closely with the Regional Planner to align production timelines with targeted delivery dates.

• Monitor inventory levels of warehouse and production equipment to ensure sufficient stock.

• Raise PR for all operational items and equipment.

• Update the Daily Filling Report and maintain accurate records of production activities.

• Perform GR for all indirect purchase orders, including those related to services, maintenance and storage.

• Prepare a monthly forklift checklist, upload it to the shared folder, and distribute printed copies to forklift operators.

• Create the monthly OT list for Warehouse and Production teams.

• Create and upload attendance forms for Toolbox Meetings, safety briefings, and incident sharing sessions.

• Provide translation and coordination support to the Operations team when necessary.

• Follow up with the QA/QC Department regarding submitted Blending Forms.

• Develop and maintain Work Instructions for operational processes.

• Request quotations from suppliers for all operational requirements.

• Monitor the availability of empty drums for production use.

• Track and follow up on the monthly disposal of waste or obsolete items.

• Generate and extract weekly QI reports from the SAP system.

• Create maintain maintenance checklists for operational equipment.

• Provide support and cover for colleagues during absences.,

• Perform any other duties as assigned by the Manager.

Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.