Production Admin

Airbus; Singapore; Sur place; SGD 45 000 - 65 000; Plein temps

Résumé du poste

Brenntag Singapore is seeking an operations coordinator to manage receiving, stock movements, and inventory control across SAP, WHM, and related systems. You will generate internal documents, raise purchase requests, and coordinate with import agents to ensure timely delivery.

The role involves maintaining accurate records, supporting QA/QC, and leading weekly meetings with the production planning team. The successful candidate will develop work instructions, track production orders, and ensure

Responsabilités

• Prepare and raise write-off forms for management approval.
• Perform SAP transactions and file for audit purposes.
• Create Salesforce cases for receiving discrepancies or goods movement.
• Perform stock transfers in SAP.
• Conduct Goods Receipt in SAP for White Oil bulk deliveries with accurate batch, shipping, and quantity data.
• Coordinate with import agents to ensure timely arrival of raw materials and bulk goods.
• Generate production orders from weekly schedules and track until closure.
• Update WHM inventory and track stock movements.
• Record flushing, gain, and loss transactions per production plan.
• Lead weekly Production Meeting and align with the Regional Planner on timelines.
• Monitor inventory levels of warehouse and production equipment.
• Raise PRs for all operational items and equipment.
• Update Daily Filling Report and maintain production activity records.
• Perform GR for indirect purchase orders (services, maintenance, storage).
• Prepare monthly forklift checklist and distribute to operators.
• Create and upload attendance forms for Toolbox Meetings and safety sessions.
• Provide translation/coordination support for Operations.
• Follow up with QA/QC on Blending Forms.
• Develop and maintain Work Instructions for operational processes.
• Request quotations from suppliers for operational needs.
• Monitor availability of empty drums for production.
• Track monthly disposal of waste or obsolete items.
• Generate and extract weekly QI reports from SAP.
• Create and maintain maintenance checklists for equipment.
• Provide coverage for colleagues during absences.
• Perform other duties as assigned by the Manager.

Description du poste

Duties and Responsibilities

• Prepare and raise write-off forms for management approval.
• Perform corresponding SAP transactions and ensure proper filing for audit purposes.
• Create cases in Salesforce for any issues related to receiving discrepancies or goods movement.
• Perform stock transfers (BIN to BIN) in the SAP system.
• Conduct Goods Receipt in SAP for White Oil bulk deliveries, ensuring the batch number, shipping details, and quantity match system records.
• Coordinate with import agents to monitor and ensure timely arrival of raw materials and bulk goods for production.
• Generate production orders based on the weekly schedule provided in the Production Planning files.
• To follow up with the production order until closed stage.
• And to follow up with stock into WHM inventory.
• Track production orders through to closure and ensure inventory is updated accurately in the WHM system.
• Perform flushing, gain, and loss transactions in accordance with the production plan.
• Lead the weekly Production Meeting, provide updates on drumming progress, and review the production schedule.
• Work closely with the Regional Planner to align production timelines with targeted delivery dates.
• Monitor inventory levels of warehouse and production equipment to ensure sufficient stock.
• Raise PR for all operational items and equipment.
• Update the Daily Filling Report and maintain accurate records of production activities.
• Perform GR for all indirect purchase orders, including those related to services, maintenance and storage.
• Prepare a monthly forklift checklist, upload it to the shared folder, and distribute printed copies to forklift operators.
• Create the monthly OT list for Warehouse and Production teams.
• Create and upload attendance forms for Toolbox Meetings, safety briefings, and incident sharing sessions.
• Provide translation and coordination support to the Operations team when necessary.
• Follow up with the QA/QC Department regarding submitted Blending Forms.
• Develop and maintain Work Instructions for operational processes.
• Request quotations from suppliers for all operational requirements.
• Monitor the availability of empty drums for production use.
• Track and follow up on the monthly disposal of waste or obsolete items.
• Generate and extract weekly QI reports from the SAP system.
• Create maintain maintenance checklists for operational equipment.
• Provide support and cover for colleagues during absences.,
• Perform any other duties as assigned by the Manager.

Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.

Brenntag TA Team Brenntag is the leading global distributor of chemicals and ingredients, committed to connecting customers and suppliers within networks. We add value for our customers and partners every step of the way: through our product knowledge, innovation, and sustainable solutions, combined with our passion for service excellence and commitment to safety. Headquartered in Essen, Germany, and with more than 17,500 experts at about 600 locations in 72 countries, our two global divisions, Brenntag Essentials and Brenntag Specialties, offer a full range of industrial and specialty chemicals and ingredients. Therefore, our clients and partners can count on us for global reach combined with local agility and execution. As an employer, we embrace diversity and foster a sense of community and collaboration in an environment where employees are encouraged to share ideas and work together. We engage our employees in the company’s mission for collective success, by building long-term stability and safety through trust and clarity across the organization. We believe in empowering our employees to reach their full potential and shape the future.

For more information, please visit www.brenntag.com