Procurement Officer (1 year contract, Maternity Cover)

HWA CHONG INSTITUTION; Singapore; On-site; SGD 42,000 - 78,000; Full time

Job summary

HWA CHONG INSTITUTION is seeking a Procurement Officer to manage end-to-end procurement activities, from small-value purchases to ITQs, in line with policies and the IM. The role collaborates with the Assistant Manager of Procurement and the Finance Director to optimize resource use.

The successful candidate will hold a degree in Business or Supply Chain, understand government procurement procedures (GeBIZ preferred), and possess strong analytical, organizational, and communication skills for

Qualifications

• Degree in Business or Supply Chain Management required.
• Familiarity with government procurement procedures (GeBIZ preferred).
• Strong analytical, detail-oriented, and proactive.

Responsibilities

• Manage end-to-end procurement processes and advise internal requestors on policies.
• Prepare and review procurement documents for approval, evaluation, and award.
• Publish quotations, issue POs, raise awards, and manage contracts in GeBIZ.
• Collaborate with stakeholders to manage contracts and track fulfilment.
• Maintain records to support audits and compliance.
• Assist in reviewing and improving procurement processes.
• Support general administrative duties as assigned.

Skills

Problem solving

Attention to detail

Proactive

Communication skills

Organizational skills

Teamwork

Independent work

Education

Degree in Business

Degree in Supply Chain Management

Tools

GeBIZ

Procurement software

Job description

The Procurement Officer will manage procurement activities, ranging from small-value purchases to Invitations to Quote (ITQs). This role will involve close collaboration with the Assistant Manager of Procurement and the Finance Director to help the institution achieve its operational and strategic goals through efficient resource management and adherence to procurement policies.

Job Responsibilities

• Manage and support end-to-end procurement processes, providing guidance to internal requestors on procurement policies and procedures.
• Prepare and review procurement documents for approval, publication, evaluation, and award, ensuring transparency and compliance with the school’s procurement policies and the Government Instruction Manual (IM).
• Carry out procurement transactions using GeBIZ, including publishing quotations, issuing Purchase Orders (POs), raising awards, and managing contract documentation.
• Work closely with internal stakeholders to manage contracts, ensuring accurate tracking and timely fulfilment of procurement requests.
• Maintain proper records of procurement activities, including document filing and information collation, to support audit and compliance requirements.
• Assist in reviewing and enhancing procurement processes to improve efficiency and support organisational objectives.
• Support general administrative functions and carry out ad-hoc duties as assigned.

Job Requirements

• Degree in Business, Supply Chain Management, or a related field.
• Knowledge and experience in government procurement procedures and the procurement system (GeBIZ) is preferred. However, fresh graduates and candidates without experience but with strong analytical skills, a willingness to learn, and familiarity with procurement processes are welcome to apply.
• Excellent problem-solving skills with a meticulous eye for detail.
• Proactive, self-motivated, and capable of working independently or collaboratively in a team.
• Excellent communication and interpersonal skills, with the ability to influence stakeholders across all levels.
• Strong organizational skills and the ability to manage multiple priorities efficiently.

Note: This is a 1 year contract for maternity cover.