Procurement & Office Administration Executive

新加坡太二酸菜鱼; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

新加坡太二酸菜鱼 is looking for a proactive Procurement Coordinator/Executive to support daily procurement operations across its Singapore restaurant outlets. You will source ingredients, packaging, and kitchen supplies, negotiate with suppliers, and prepare purchase orders to ensure timely deliveries.

You will monitor stock levels, liaise with suppliers and outlets to resolve delivery issues, and coordinate with China HQ on sourcing and supply chain matters.

Qualifications

• Diploma or Degree in a relevant discipline.
• 1–3 years of procurement experience, preferably in the F&B industry.
• Proficiency in English and Mandarin to communicate with suppliers and China HQ.
• Proficiency in Microsoft Excel and MS Office; strong communication and organisational skills.

Responsibilities

• Handle daily procurement of food ingredients, packaging materials, and operational supplies.
• Source suppliers, compare quotations, and negotiate pricing.
• Prepare purchase orders and coordinate timely deliveries to outlets.
• Monitor inventory levels and liaise with suppliers/outlets to resolve issues.
• Coordinate with China HQ on procurement and supply chain matters.

Skills

Negotiation

Communication

Organisational skills

Multitasking

Education

Diploma or Degree in a relevant discipline

Tools

Microsoft Excel

MS Office

Job description

The Procurement Coordinator / Executive is responsible for supporting daily procurement operations, ensuring the timely sourcing and delivery of food ingredients, packaging materials, kitchen supplies, and other operational items across restaurant outlets.

Procurement

Handle daily purchasing of food ingredients, packaging materials, and operational supplies.

Source suppliers, compare quotations, and negotiate pricing.

Prepare purchase orders and coordinate timely deliveries to outlets.

Monitor inventory levels and ensure sufficient stock availability.

Liaise with suppliers and outlets to resolve delivery, quality, and stock issues.

Coordinate closely with China HQ on procurement matters, product sourcing, purchasing requirements, and supply chain operations.

Monitor purchasing costs and identify cost-saving opportunities.

Maintain accurate procurement records, invoices, and reports.

Coordinate with Operations, Warehouse, and Finance departments.

Perform other duties as assigned by Management.

Office Administration

• Oversee daily office administrative operations to ensure smooth business operations.
• Serve as the main point of contact for administrative matters and internal communications.
• Monitor and coordinate timely renewal of business licences, permits, and relevant certifications.
• Arrange business travel, including flights, accommodation, transportation, and visa applications.
• Manage office supplies, stationery, pantry items, and administrative resources.
• Coordinate company meetings, staff activities, and team-building events.
• Maintain office facilities and liaise with vendors on maintenance and repairs.
• Manage administrative expenses and ensure compliance with approved budgets.
• Maintain proper records of company contracts, agreements, and administrative documents.
• Liaise with China HQ, restaurant outlets, and external parties on administrative matters.
• Perform other duties as assigned by Management.

Job Requirements

• Diploma or Degree in a relevant discipline.
• 1-3 years of procurement experience, preferably in the F&B industry.
• Good communication, negotiation, and organisational skills.
• Proficient in Microsoft Excel and MS Office.
• Able to multitask and work independently in a fast-paced environment.
• Proficiency in English and Mandarin is required to communicate with local suppliers and China HQ on procurement matters.