Procurement Manager Oil & Gas / Energy Projects

regional energy pte. ltd.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

regional energy pte. ltd. seeks a technically competent Procurement Manager to oversee multiple purchasing teams for an oil and gas energy project in Singapore.

The role emphasizes post-order management, supplier coordination, expediting, and timely delivery to Jurong Port and project sites. The successful candidate will have 5–10 years of relevant procurement experience, a technical degree, and strong negotiation and stakeholder management skills.

Qualifications

• Diploma or degree in Engineering, Procurement, Supply Chain Management or a related discipline.
• 5–10 years of procurement experience in oil and gas, energy, petrochemical or EPC projects.
• Proven experience leading purchasing teams and managing project procurement.

Responsibilities

• Manage existing purchase orders from supplier acknowledgement through manufacturing, inspection, shipment, delivery and final close-out.
• Monitor supplier progress against contractual milestones and project schedules; identify delivery risks and implement recovery plans.
• Lead expediting and follow up on outstanding materials, equipment, vendor documents and delivery commitments.
• Coordinate with engineering, quality, inspection, construction and project teams to resolve technical queries, documentation delays and supply issues.
• Coordinate suppliers, freight forwarders and site teams to ensure timely delivery to project locations.
• Ensure shipping documents, packing lists, material certificates, inspection releases and vendor documentation are complete.

Skills

Post-order management

Purchase order administration

Vendor coordination

Variation management

Negotiation

Stakeholder management

Communication skills

Excel

Education

Diploma or degree in Engineering, Procurement, Supply Chain Management or related discipline

Tools

ERP systems

Microsoft Excel

Job description

ABOUT THE ROLE

We are seeking a technically competent Procurement Manager to oversee several purchasing teams supporting an oil and gas / energy project.

Most purchase orders have already been placed. A small number of outstanding variation orders remain to be placed upon receipt and approval of the relevant Material Requisitions. The role comprises approximately 20% pre-order activities and 80% post-order activities, with emphasis on supplier management, expediting, logistics coordination, delivery performance and purchase order close-out.

POST-ORDER MANAGEMENT – APPROXIMATELY 80%

• Manage existing purchase orders from supplier acknowledgement through manufacturing, inspection, shipment, delivery and final close-out.
• Monitor supplier progress against contractual milestones and project schedules; identify delivery risks and implement recovery plans.
• Lead expediting and follow up on outstanding materials, equipment, vendor documents and delivery commitments.
• Coordinate with engineering, quality, inspection, construction and project teams to resolve technical queries, documentation delays and supply issues.
• Coordinate suppliers, freight forwarders and site teams to ensure timely delivery to Jurong Port and designated project locations.
• Ensure shipping documents, packing lists, material certificates, inspection releases and vendor documentation are complete.
• Manage purchase order amendments and variations, assessing impacts on scope, cost and delivery schedules.
• Resolve shortages, damaged deliveries, non-conformances, supplier claims and warranty matters with relevant stakeholders.
• Coordinate invoice discrepancies and payment milestones with Finance.
• Maintain reports on outstanding orders, delivery forecasts, critical materials, variations and supplier performance.

PRE-ORDER MANAGEMENT – APPROXIMATELY 20%

• Follow up on pending Material Requisitions and confirm specifications, quantities, required delivery dates and approvals.
• Manage sourcing and quotation requests for remaining requirements and variation orders.
• Coordinate technical evaluations with engineering and conduct commercial evaluations.
• Negotiate pricing, delivery schedules, payment terms and commercial conditions.
• Prepare and issue approved purchase orders, variation orders and amendments within project procedures and approval limits.

TEAM LEADERSHIP

• Lead and coordinate several project purchasing teams, allocating workloads, setting priorities and monitoring performance.
• Act as the procurement escalation point for suppliers and internal stakeholders.
• Ensure compliance with company procurement policies, project requirements and contractual obligations.
• Attend project coordination meetings and site visits when required.

REQUIREMENTS

• Diploma or degree in Engineering, Procurement, Supply Chain Management or a related discipline, with a strong technical background.
• 5–10 years of relevant procurement experience in oil and gas, energy, petrochemical or engineering, procurement and construction projects.
• Proven experience leading purchasing teams and managing project procurement.
• Strong post-order management, purchase order administration, supplier coordination and variation management experience.
• Ability to understand technical specifications, engineering drawings, material requirements and vendor documentation.
• Logistics and expediting experience is strongly preferred.
• Good understanding of commercial terms, delivery obligations, shipping documentation and Incoterms.
• Strong negotiation, problem-solving, communication and stakeholder management skills.
• Proficiency in procurement or ERP systems and Microsoft Excel.

WORK ARRANGEMENTS

• Office location: 31 International Business Park, Jurong East, Singapore 609921.
• Working hours: 44 hours per week.
• Employment term: One-year contract, renewable annually.
• Transport provided for work-related visits to Jurong Port when required.