Procurement Manager - Cluster (Hotels)

murray pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Discounts on F&B and room rates at 7,0

Global Learning + Development tool

2 nights yearly staycation at Garcha集团

20% off Food/Alcohol at group venues

Job summary

The Garcha Group, a Marriott International partner in Singapore, seeks a hands-on Procurement & Office Administrator to support budgeting, procurement cycles, and vendor management across multiple properties. Responsibilities include RFQ/RFPs, PO processing, supplier negotiations, grant coordination, licensing renewals, and office operations to ensure smooth daily functions across the group.

The ideal candidate will have at least 5 years in hospitality procurement, strong English, and a

Qualifications

• 5 years+ experience in hospitality procurement or related field.
• Proficient in English communication with guests and colleagues.
• Knowledge of procurement processes: RFQ, RFP, PO, invoices.
• Experience with supplier qualification and cost-saving initiatives.

Responsibilities

• Assist Chairman/CEO with budgeting and forecasting through daily reports.
• Handle RFQ/RFP, create and issue POs, verify invoices.
• Research vendors for pricing and quality.
• Prepare regular procurement reports for management and Marriott.

Skills

Odoo procurement software

Hotel industry experience

Vendor negotiation

Market research & data analysis

Record keeping & documentation

Communication with suppliers

Education

Professional Certificate/NITEC or equivalent

Tools

ERP systems

Job description

An exciting opportunity has arrived at The Garcha Group - Marriott International, Singapore’s boutique hotel group currently with the following hotels:

• Maxwell Reserve, Autograph Collection Hotel (Marriott);
• The Vagabond Club, a Tribute Portfolio Hotel (Marriott);
• The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

• Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)
• Whiskey Library & Jazz Club (The Vagabond Club)
• GupShup (The Serangoon House)

Garcha Group Benefits:

• As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.
• As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)
• 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.
• 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.
• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.
• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.
• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.
• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.
• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.
• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.
• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).
• Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost‑saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision‑making processes.
• Any other duties / tasks as requested by management.

Other Requirements:

Candidate must possess at least Professional Certificate/NITEC or equivalent qualification in any field.

Proficient in spoken and written English to communicate effectively with guests and colleagues.

Minimum 5 years of relevant working experience in the hospitality industry.

Required skills:

• Odoo procurement software, Hotel Experience, Diligent, Trustworthy, Articulate with strong communication and interpersonal skills.
• Ability to accurately process and maintain detailed records and documents.
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
• Proficient in negotiating favorable terms, conditions, and prices with suppliers.
• Capable of conducting market research and analyzing data to make informed purchasing decisions.
• Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
• Familiarity with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.