Procurement Manager - Cluster (Hotels)

ssg hotels pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Garcha Group - Marriott International in Singapore seeks an experienced procurement professional to support purchasing operations across our Marriott-branded hotels. You will manage RFQ/RFP processes, create purchase orders, verify invoices, and monitor supplier performance.

Responsibilities include budget assistance, regular reporting, stock level monitoring, and collaboration with internal teams to secure timely deliveries and quality products.

Qualifications

• Proven procurement experience in hospitality sector preferred.
• Strong English communication skills written and spoken.
• Ability to manage multiple tasks and vendors.

Responsibilities

• Assist in procurement processes: RFQ/RFP, PO creation, invoice verification, and post-order follow-up.
• Prepare regular reports on purchasing activities, expenditures, and supplier performance.
• Monitor stock levels and coordinate with warehouse to maintain optimal inventory.
• Identify cost-saving opportunities and support budget development for departments.
• Liaise with suppliers and internal stakeholders to ensure timely delivery and quality.

Job description

An exciting opportunity has arrived at The Garcha Group - Marriott International, Singapore's boutique hotel group currently with the following hotels:

• Maxwell Reserve, Autograph Collection Hotel (Marriott)
• The Vagabond Club, a Tribute Portfolio Hotel (Marriott)
• The Serangoon Club, a Tribute Portfolio Hotel (Marriott)

Restaurants & Bars:

• Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)
• Whiskey Library & Jazz Club (The Vagabond Club)
• GupShup (The Serangoon House)

Garcha Group Benefits:

• As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.
• As an associate of a Marriott hotel, you have access to the "Global Learning + Development" tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)
• 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.
• 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.
• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.
• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.
• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.
• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.
• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.
• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.
• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).
• Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.
• Any other duties / tasks as requested by management.

Other Requirements:

• Candidate must possess at least Professional Certificate/NITEC or equivalent qualification in any field.
• Proficient in spoken and written English to communicate effectively with guests and colleagues.
• Minimum 5 years of relevant working experience in the hospitality industry.

Required skills:

• Odoo/relevant procurement software, Hotel Procurement Experience, Diligent, Trustworthy, Articulate with strong communication and interpersonal skills.
• Ability to accurately process and maintain detailed records and documents.
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
• Proficient in negotiating favorable terms, conditions, and prices with suppliers.
• Capable of conducting market research and analyzing data to make informed purchasing decisions.
• Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
• Familiarity with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.