Procurement Manager

XCL World Academy; Singapore; On-site; SGD 60,000 - 110,000; Full time

Job summary

XCL World Academy (Singapore) is seeking a Procurement Manager to lead the sourcing and procurement function for the school. The role focuses on delivering best value through strategic sourcing, supplier partnerships and rigorous governance to support daily operations and long‑term planning.

You will manage budgets, coordinate with Finance, and drive process improvements, ensuring compliance and alignment with school goals. A collaborative leader with strong stakeholder management is essential.

Qualifications

• Experience delivering end-to-end procurement management.
• Strong track record in strategic sourcing and vendor management.
• Proven negotiation skills including pricing, discounts, and payment terms.
• Experience coordinating and managing tender processes.
• Solid knowledge of procurement controls and governance.

Responsibilities

• Manage end-to-end procurement process including requisitions, POs, goods receipt and follow-up.
• Ensure purchases align with budgets and procurement procedures.
• Source suitable vendors and obtain competitive quotations for best value.
• Negotiate pricing, discounts, terms and payment conditions.
• Oversee vendor onboarding and ongoing relationships.
• Monitor vendor performance, quality, pricing and delivery.
• Coordinate tender and quotation exercises per requirements.
• Plan and coordinate annual purchasing activities within timelines.
• Collaborate with Finance to support procurement transactions and records.
• Lead the Procurement team on day-to-day activities.

Skills

Procurement management

Strategic sourcing

Vendor management

Negotiation

Tender management

Procurement controls

Stakeholder management

Team management

Job description

About the role

Lead and manage the procurement of goods and services for XCL World Academy (Singapore) in an efficient, cost-effective and compliant manner, ensuring best value while maintaining appropriate procurement processes and controls. The role is responsible for strategic sourcing, vendor management, negotiation and procurement planning, while partnering with internal stakeholders to support the School's operational and business needs. The Procurement Manager will also drive procurement best practices, process improvements and effective governance across the School.

Key responsibilities

• Manage the end-to-end procurement process, including purchase requisitions, purchase orders, goods receipt and follow-up on outstanding orders
• Ensure purchases are made within approved budgets and in accordance with the school's approval authority and procurement procedures
• Source suitable vendors and obtain competitive quotations to achieve the best value for the School while maintaining required quality and service standards
• Negotiate pricing, volume discounts, contractual terms and payment terms where appropriate
• Manage vendor sourcing, onboarding and ongoing vendor relationships
• Monitor vendor performance, service quality, pricing and delivery commitments
• Coordinate and support tender and quotation exercises in accordance with the school's procurement requirements
• Plan and coordinate the school's annual purchasing exercise, ensuring requests are properly reviewed, consolidated and purchased within the required timeline
• Work closely with Finance to ensure purchase orders, invoices, goods receipts and procurement-related transactions are properly supported and recorded
• Plan, coordinate and oversee the day-to-day activities of the Procurement team

About you

• Ability to manage the end-to-end procurement process
• Experience in strategic sourcing and vendor management
• Capability to negotiate pricing, volume discounts, contractual terms and payment terms
• Experience in tender management and coordination
• Knowledge of financial and procurement controls
• Ability to identify process improvement opportunities
• Strong stakeholder management and business partnering skills
• Experience in team management and capability development

About us

XCL World Academy (Singapore)