Procurement Executive (Spare Parts & Equipment) - Based in Tuas

LUMINA ADVISORY & GLOBAL SEARCH PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

LUMINA ADVISORY & GLOBAL SEARCH PTE. LTD. is seeking an experienced Trade Purchaser to oversee end-to-end procurement of spare parts, equipment, and related items. You will own the purchasing lifecycle from sourcing and PO processing to delivery, payment coordination and records maintenance.

The role emphasizes spend analysis, supplier negotiations, inventory planning and accurate costing, with collaboration across Sales, Service, Parts and Warehouse teams to anticipate purchasing needs.

Qualifications

• 3+ years in trade purchasing or procurement, ideally in automotive, engineering, machinery, equipment or spare parts.

Responsibilities

• Manage full purchasing cycle from sourcing to delivery and payment coordination.
• Source local and overseas suppliers based on price, quality, lead time and reliability.
• Negotiate prices, terms and delivery schedules.

Skills

Sourcing

Negotiation

Analytical thinking

Excel

Costing

Tools

ERP systems

Inventory management software

Job description

Our client is seeking an experienced Trade Purchaser to manage the end-to-end procurement of spare parts, equipment, materials and other trade-related items.

The successful candidate will combine strong sourcing and negotiation skills with an analytical approach to purchase planning, inventory management and costing. This role requires ownership of the purchasing process, from sourcing and order placement through to delivery, payment coordination and accurate record maintenance.

Key Responsibilities

• Manage the complete purchasing cycle, including sourcing, quotation comparison, negotiation, purchase order processing, delivery tracking and purchase closure.
• Identify and evaluate local and overseas suppliers based on pricing, quality, reliability and lead times.
• Negotiate prices, payment terms, delivery schedules and other commercial conditions.
• Source alternative suppliers and identify cost-effective purchasing solutions.
• Follow up on supplier confirmations, outstanding orders, delivery commitments and payment status.
• Resolve supplier and procurement issues promptly.

Demand Forecasting and Purchase Planning

• Analyse purchase history, consumption patterns, sales trends and inventory movements to forecast purchasing requirements.
• Plan purchases to maintain appropriate stock levels and minimise shortages, overstocking and unnecessary expenditure.
• Identify slow-moving, obsolete, excess and frequently purchased items.
• Coordinate with Sales, Service, Parts and Warehouse teams to anticipate purchasing needs.

Inventory Data and Costing

• Maintain accurate item codes, product descriptions, supplier records and inventory master data.
• Prevent duplicate item codes, incorrect classifications and inconsistent descriptions.
• Ensure purchasing records are correctly matched to inventory codes and project references.
• Maintain accurate purchase costs, landed costs and historical pricing records.
• Monitor price movements, currency fluctuations, freight charges and other procurement costs.
• Prepare cost comparisons and purchasing analyses to support management decisions.
• Work with Warehouse and Finance teams to resolve data and costing discrepancies.

Documentation and Coordination

• Maintain complete and traceable quotations, purchase orders, invoices, delivery documents and payment records.
• Coordinate with Finance on supplier payments and account matters.
• Ensure purchases comply with approval procedures and procurement policies.
• Follow through on each purchase until delivery, documentation and outstanding issues are fully resolved.

Requirements

• At least 3 years of relevant trade purchasing or procurement experience, preferably in the automotive, engineering, machinery, equipment or spare parts industries.
• Demonstrated experience in supplier sourcing, price negotiation and purchasing analysis.
• Good understanding of inventory management, item coding and product costing.
• Experience in demand forecasting and analysing purchasing history.
• Proficiency in Microsoft Excel, including PivotTables, XLOOKUP and data analysis.
• Familiarity with ERP, inventory management or accounting systems.
• Strong numerical, analytical and problem-solving skills.
• Organised and detail-oriented, with the ability to manage multiple purchasing requirements.
• Resourceful and proactive, with a strong sense of accountability and urgency.
• Able to work independently, anticipate issues and follow through on tasks.

Success in This Role

You will contribute to competitive purchasing costs, measurable savings, timely deliveries, accurate inventory and costing records, effective stock planning and complete procurement documentation.